Office Manager Jeddah

About Sela Holding Group

Sela Holding Group, a privately owned Saudi conglomerate, stands at the forefront of innovation and industrial growth, operating across key sectors including food & beverage, advanced technology, engineering, and venture capital. With a strategic focus on scalable, high-impact ventures, the group is committed to aligning its operations with national priorities while shaping the future of the Kingdom. Sela Holding Group’s diverse portfolio spans the entire value chain—from manufacturing and digital transformation to infrastructure and investment—backed by deep industrial expertise and a relentless pursuit of executional excellence. Complemented by a dynamic venture capital arm, the group continuously identifies and nurtures opportunities that redefine industries and deliver sustainable value to its stakeholders.

Role Overview

The Office Manager in Jeddah will play a pivotal role in ensuring the seamless functioning of daily office operations, serving as the backbone of administrative efficiency within the organization. This full-time, on-site position requires a proactive and detail-oriented professional capable of managing a wide range of administrative responsibilities while maintaining a high standard of professionalism and organization. The Office Manager will act as a central figure in coordinating office activities, supporting internal teams, and fostering a productive work environment that aligns with the company’s operational and strategic objectives.

Key Responsibilities

• Administrative Coordination: Oversee and streamline daily office operations, including managing office supplies, equipment, and facilities to ensure a functional and well-maintained workspace.
• Documentation and Record-Keeping: Maintain accurate and up-to-date office records, documentation, and compliance with company policies and procedures, ensuring adherence to regulatory and organizational standards.
• Meeting and Scheduling Support: Organize and coordinate meetings, appointments, and schedules for executives and teams, ensuring efficient time management and minimal disruptions.
• Stakeholder and Visitor Management: Serve as the primary point of contact for visitors, internal stakeholders, and external partners, providing exceptional customer service and representing the company with professionalism and courtesy.
• Procurement and Financial Assistance: Assist with basic financial and procurement-related office processes, including expense tracking, vendor coordination, and budget management, while ensuring cost-effective solutions.
• Team Collaboration: Work closely with cross-functional teams to support administrative needs, facilitate communication, and contribute to a collaborative and organized office environment.
• Facilities and Compliance Oversight: Monitor office compliance with health, safety, and security protocols, and coordinate with facilities teams to address any operational or logistical challenges promptly.

Qualifications and Skills

To excel in this role, candidates must possess a blend of administrative expertise, strong interpersonal skills, and a commitment to operational excellence. The ideal candidate will have the following qualifications:

• Communication and Customer Service: Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels, both internally and externally.
• Administrative Proficiency: Demonstrated experience in office administration, including managing documentation, coordinating schedules, and handling multiple administrative tasks with precision.
• Technical Competency: Proficiency in office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with basic digital tools and platforms used in corporate environments.
• Organizational and Time Management: Strong multitasking abilities, exceptional organizational skills, and the capacity to prioritize tasks in a fast-paced, dynamic setting.
• Facilities and Equipment Management: Experience in managing office equipment, supplies, and facilities to ensure a smooth and efficient working environment.
• Experience and Education: A minimum of 3-5 years of relevant experience in office management or a similar administrative role, preferably within a corporate or multi-sector environment. A diploma or bachelor’s degree in Business Administration, Management, or a related field is highly preferred.
• On-Site Availability: Ability to work full-time on-site in Jeddah and collaborate effectively with diverse teams across the organization.

Why Join Us?

As part of Sela Holding Group, you will be contributing to the growth and transformation of key industries in the Kingdom, while working in a dynamic and forward-thinking environment. This role offers the opportunity to develop professionally, gain exposure to diverse business functions, and play a critical role in supporting the company’s mission of driving innovation and long-term value creation. If you are a detail-oriented, proactive professional with a passion for administrative excellence, we invite you to apply and become an integral part of our team.