Corporate Services Coordinator

Corporate Services Coordinator

The Corporate Services Coordinator plays a pivotal role in ensuring the smooth operation and management of our company's fleet and related services. This position is responsible for coordinating vehicle allocation, fleet administration, transportation support services, and operational requirements across the organization.

The role involves timely vehicle issuance, transfers, replacements, and maintenance coordination, while maintaining accurate documentation and adhering to company policies. The Coordinator acts as a key liaison between employees, suppliers, workshops, insurance providers, HR, Finance, and other business functions to ensure seamless delivery of corporate services.

• Fleet & Vehicle Administration: Coordinate vehicle issuance, transfers, replacements, and returns, ensuring compliance with company policies and entitlement guidelines. Support colleagues with vehicle-related requests and coordinate alternate vehicle arrangements as needed.
• Corporate Services Coordination: Coordinate transportation and mobility-related operational requirements. Facilitate VIP transportation requests and special business requirements, ensuring efficient service delivery within agreed timelines.
• Vendor & Stakeholder Management: Liaise with dealerships, workshops, insurance providers, suppliers, and external service providers. Follow up on service requests and coordinate vehicle repairs, maintenance schedules, and service activities.
• Documentation & Record Management: Maintain accurate records of company vehicles, users, registrations, insurance documents, and related files. Ensure all fleet documentation is updated and properly archived, supporting vehicle handover and receiving processes.
• Reporting & Operational Tracking: Prepare fleet operation reports, trackers, and management summaries. Monitor vehicle utilization and maintenance status, track pending workshop cases, and provide accurate operational data to management.

Qualifications & Skills: A Bachelor’s Degree in Business Administration or a related discipline is required. Preferred certifications include Fleet Management or Administrative Coordination. Candidates should have 0-2 years of experience in Corporate Services, Administration, Fleet Operations, or related functions. Essential skills include effective communication, stakeholder management, basic fleet operations knowledge, multitasking, attention to detail, problem-solving, and proficiency in Microsoft Office applications. Professional working proficiency in English and Arabic is required.