Senior Admin Specialist

Position Overview

We are seeking a meticulous and forward-thinking Senior Administration Specialist to lead and streamline our administrative operations while delivering high-level support across the organization. The successful candidate will play a pivotal role in ensuring operational efficiency, regulatory compliance, and seamless coordination between departments and external stakeholders. This position requires a candidate with deep expertise in travel logistics, Saudi Labor Law, and government relations, enabling them to navigate complex administrative challenges with precision and professionalism.

Key Responsibilities

The Senior Administration Specialist will be responsible for a diverse range of duties, including:

• Travel and Accommodation Management: Oversee the planning, booking, and coordination of domestic and international flights, hotels, and related travel arrangements, ensuring cost-effectiveness and adherence to company policies.
• Administrative Leadership: Supervise day-to-day administrative functions, including office support services, record-keeping, and documentation management to maintain an organized and efficient work environment.
• Regulatory Compliance: Ensure full compliance with Saudi Labor Law and other relevant regulations, providing guidance and support to HR-related administrative processes, such as employment contracts, visas, and workforce documentation.
• Government Relations Coordination: Act as a liaison with government entities to facilitate official transactions, permits, and documentation, including interactions with portals such as Qiwa, Muqeem, GOSI, Mudad, and others as required.
• Reporting and Documentation: Prepare, maintain, and update administrative reports, contracts, and records, ensuring accuracy, confidentiality, and accessibility for stakeholders.
• Cross-Functional Collaboration: Work closely with internal departments, external service providers, and stakeholders to align administrative processes with business objectives and operational needs.

Qualifications and Requirements

To excel in this role, candidates must meet the following criteria:

• Education: A Diploma or Bachelor’s degree in Business Administration, Human Resources Management, or a related field from an accredited institution.
• Experience: A minimum of 3-5 years of progressive administrative experience, preferably within hospitality, corporate, or government-related environments, with a proven track record in managing complex administrative tasks.
• Technical Proficiency: Strong working knowledge of travel booking systems, hotel reservation platforms, and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Regulatory Knowledge: In-depth understanding of Saudi Labor Law and government relations procedures, including familiarity with local government portals and compliance frameworks.
• Core Competencies:
  • Exceptional organizational and multitasking abilities to manage multiple priorities in a fast-paced environment.
  • Superior written and verbal communication skills to interact effectively with internal and external stakeholders.
  • Meticulous attention to detail and the ability to handle sensitive and confidential information with discretion.
  • Proactive problem-solving mindset with a commitment to continuous improvement in administrative processes.
• Language Proficiency: Fluency in English is essential, while proficiency in Arabic is mandatory to facilitate seamless communication with local entities and stakeholders.

Why Join Us?

As a Senior Administration Specialist, you will have the opportunity to contribute to the success of a dynamic organization by ensuring operational excellence and regulatory compliance. This role offers a platform to leverage your expertise in a collaborative environment, with the potential for professional growth and development in a corporate setting that values precision, efficiency, and strategic thinking.