CEO Secretary

Dynamic CEO Secretary Opportunity

We are seeking a highly organized, proactive, and professional CEO Secretary to provide comprehensive administrative and executive support to our esteemed CEO. This role is pivotal in ensuring the smooth operation of our executive office and requires a self-motivated individual with exceptional organizational skills and a keen eye for detail.

Key Responsibilities:

• Manage and maintain the CEO's calendar, appointments, and schedules.
• Answer, screen, and direct phone calls professionally.
• Receive and assist visitors, clients, and stakeholders.
• Prepare, draft, and format correspondence, reports, presentations, and other business documents.
• Manage incoming and outgoing emails and official communications.
• Organize meetings, prepare agendas, and record meeting minutes.
• Maintain and organize physical and electronic filing systems.
• Coordinate travel arrangements, including flights, accommodations, and transportation.

Requirements:

• Ability to coordinate executive travel, external meetings, and occasional after-hours business requirements when necessary.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office and business communication tools.
• Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative role is required, preferably within a creative, advertising, marketing, media, or communications agency environment.