Maintenance Supervisor - EAST (2023207)

Position Overview

We are seeking a highly motivated and experienced Maintenance Supervisor to oversee and manage the day-to-day maintenance operations for our pharmacies and clinics in the Eastern region. In this pivotal role, you will lead a team of maintenance professionals, ensuring the highest standards of facility upkeep, safety compliance, and operational efficiency. Your responsibilities will encompass supervisory duties, technical oversight, budget management, and strategic planning to support the organization’s objectives. The ideal candidate will possess strong leadership skills, technical expertise, and a commitment to maintaining excellence in healthcare facility maintenance.

Key Responsibilities

The Maintenance Supervisor will play a critical role in ensuring the smooth and efficient operation of our pharmacies and clinics by performing the following duties and responsibilities:

• Team Leadership and Supervision:
  • Supervise a team of maintenance personnel, including custodial and event support staff, to ensure the timely and effective execution of maintenance tasks.
  • Foster a collaborative work environment by promoting proactive teamwork, clear communication, and adherence to organizational goals.
  • Provide technical guidance and support to team members to ensure high-quality work completion.
• Maintenance Planning and Execution:
  • Develop and implement maintenance schedules, plans, and resource allocation strategies to meet the operational needs of pharmacies and clinics.
  • Identify required materials, work categories, and priorities to ensure efficient delegation of tasks and resources.
  • Monitor and oversee the implementation of corrective and preventive maintenance programs, as well as safety initiatives, in accordance with Service Level Agreements (SLAs) and Standard Operating Procedures (SOPs).
  • Ensure compliance with HQSE (Health, Safety, Quality, and Environment) policies and maintain detailed records for reporting purposes.
• Policy Development and Compliance:
  • Participate in the development and revision of goals, objectives, policies, and procedures to enhance operational efficiency and safety standards.
  • Monitor work activities to ensure adherence to established policies, procedures, and regulatory requirements.
  • Conduct regular inspections of pharmacies and clinics to assess building systems, maintenance needs, and safety compliance in alignment with Ministry of Civil Defense standards.
• Budget Management and Financial Oversight:
  • Assist in the preparation and administration of the maintenance operation budget, including submitting recommendations for allocation and phasing.
  • Monitor expenditures to ensure alignment with the approved budget plan.
  • Manage petty cash funds by ensuring proper security, utilization, and reimbursement processes in accordance with company policies.
• Inventory and Supply Chain Coordination:
  • Coordinate with the assigned Storekeeper to monitor and control warehouse supplies and stock levels.
  • Ensure the availability and accuracy of stock items by issuing, requesting, and ordering materials based on daily operational requirements.
• Project Management and Construction Oversight:
  • Coordinate and supervise construction projects, remodeling, refurbishment, and special initiatives to meet pharmacy requirements and budget allocations.
  • Ensure compliance with approved specifications and quality standards for all completed projects, including newly constructed pharmacies.
• Training, Development, and Communication:
  • Conduct regular Toolbox Talk meetings with staff to review and enhance existing procedures and policies related to maintenance, quality, safety, and environment.
  • Participate in hiring qualified candidates and provide orientation to new employees on departmental processes, policies, and procedures.
  • Lead, motivate, and coach team members to align their performance with organizational guidelines and best practices.
  • Engage in regular meetings with service providers to discuss service enhancements, resolve issues, and maintain effective communication.
  • Assist the Maintenance Manager in preparing contract terms and scope of work for service agreements.

Qualifications and Skills

The ideal candidate for the Maintenance Supervisor position will possess the following qualifications and skills:

• Bachelor’s degree in Engineering, Facilities Management, or a related field; or equivalent combination of education and experience.
• Minimum of 5 years of experience in maintenance supervision, preferably within healthcare, pharmaceutical, or facility management environments.
• Strong leadership and team management skills with the ability to motivate and develop staff.
• Proven experience in budget preparation, financial oversight, and inventory management.
• In-depth knowledge of maintenance operations, safety protocols, and regulatory compliance standards.
• Excellent communication, organizational, and problem-solving skills.
• Proficiency in using maintenance management software and tools.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Commitment to maintaining high standards of quality, safety, and environmental responsibility.