Administrative Records Specialist (Remote)

Join PulseMediaNL as a Remote Administrative Records Specialist

We are seeking a meticulous and organized professional to fill this vital role in our remote team. The Administrative Records Specialist is responsible for managing records, maintaining accurate documentation, and supporting administrative operations to ensure efficient information handling and compliance across the organization.

• Records Management & Documentation
• Maintain, organize, and update digital records and administrative documentation accurately
• Review records for completeness, accuracy, and compliance with company procedures
• Manage file organization, archiving, and document retrieval processes
• Ensure confidentiality and secure handling of sensitive information and company records
• Administrative Support
• Assist with administrative and clerical tasks related to records management
• Prepare reports, spreadsheets, and documentation as needed
• Support internal teams with record requests and document tracking
• Maintain organized filing systems and accurate documentation logs
• Data Integrity & Quality Control
• Perform regular audits and quality checks to ensure data accuracy and consistency
• Identify and resolve discrepancies or missing information promptly
• Track updates, changes, and document activity across systems
• Follow company standards and procedures for records management and retention
• Systems & Process Improvement
• Use document management systems, databases, and administrative tools effectively
• Assist in improving workflows and operational efficiency related to records handling
• Maintain accurate and up-to-date information across systems and platforms
• Contribute to process improvement initiatives and documentation updates

About the Ideal Candidate

We are looking for an individual with 1-3 years of experience in records management, administrative support, or a similar role. Strong organizational and time-management abilities, excellent attention to detail, and the ability to handle confidential information professionally are essential. Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with document management systems are preferred.

What We Offer

As a member of our remote-first team, you will have the opportunity to make a meaningful contribution through records management and administrative support. We offer a competitive compensation package, opportunities for professional growth, and a collaborative and supportive team environment. We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued and respected.