Administrative Assistant

About BREMER Law Firm

BREMER Law Firm is a distinguished legal practice specializing in regulatory matters, including merger control, foreign direct investment (FDI), and transaction-related financial regulatory procedures, as well as non-transactional regulatory advisory services. With a robust presence across the Middle East and Africa, the firm maintains offices in Egypt, Kuwait, Morocco, Saudi Arabia, and the United Arab Emirates. BREMER delivers elite legal counsel while leveraging an in-depth understanding of local business practices, regulatory frameworks, and legal traditions. The firm fosters a dynamic, cross-border work environment that emphasizes precision, professionalism, and collaborative excellence.

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time, on-site role will provide essential administrative support to attorneys and firm leadership, ensuring seamless daily operations and adherence to regulatory compliance. The ideal candidate will play a pivotal role in maintaining files, managing schedules, coordinating meetings, and facilitating regulatory processes for both client matters and internal operations. Additionally, the role encompasses data entry, database management, procurement of office supplies, and logistical coordination to uphold the firm’s operational efficiency.

Key Responsibilities

• Administrative Support: Maintain organized and up-to-date files, handle document preparation, and ensure compliance with internal and external filing requirements.
• Scheduling and Coordination: Manage complex calendars, schedule meetings, and coordinate logistics for internal and external stakeholders, including regulators and clients.
• Regulatory Assistance: Support attorneys in regulatory processes by preparing documentation, liaising with relevant authorities, and tracking deadlines for filings and submissions.
• Data and Records Management: Perform accurate data entry, update databases, and maintain meticulous records to support firm operations and client service delivery.
• Communication and Stakeholder Engagement: Serve as a professional point of contact for internal and external inquiries via phone, email, and in-person interactions, demonstrating exceptional phone etiquette and communication skills.
• Office Logistics: Oversee office supply procurement, manage inventory, and coordinate logistical arrangements to ensure a well-functioning workplace.
• Confidentiality and Professionalism: Uphold the highest standards of confidentiality, discretion, and professional conduct in all interactions and documentation handled.

Qualifications and Skills

To excel in this role, candidates must meet the following requirements:

• Administrative Proficiency: Strong clerical and administrative skills, including document preparation, filing, records management, and interaction with regulatory bodies.
• Communication Excellence: Exceptional verbal and written communication abilities, with a focus on professional phone etiquette and client interactions.
• Executive Support Capabilities: Experience in providing high-level administrative support to senior leaders, prioritizing tasks, and managing complex schedules.
• Technical Competency: Proficiency in Microsoft Office Suite (or equivalent) for data entry, document formatting, and database management.
• Organizational Agility: Demonstrated ability to multitask, prioritize deadlines, and maintain meticulous attention to detail in a fast-paced environment.
• Collaboration and Cultural Sensitivity: Capacity to work effectively with diverse teams across Saudi Arabia and international offices, fostering respectful and productive relationships.
• Language Proficiency: Fluency in both English and Arabic is essential for seamless communication with stakeholders and regulatory bodies.
• Educational Background: A diploma or degree in Business Administration, Office Management, or a related field is preferred. Prior experience in a legal or professional services environment is advantageous.