Senior Administrator

Senior Administrator - Executive Support

The Senior Administrator serves as a strategic partner to our Executives, providing high-level administrative support to ensure smooth day-to-day operations and effective leadership. This role requires exceptional organizational skills, professionalism, discretion, and proactive support.

• Collaborate closely with Executives and Management to keep them informed of upcoming commitments and responsibilities, ensuring timely follow-ups.
• Manage Executives' calendars, coordinating meetings and travel arrangements with sophistication and efficiency.
• Handle a wide range of administrative tasks that facilitate Executives' ability to lead the organization effectively.
• Act as the primary point of contact between Executives and internal/external clients, handling requests, feedback, and queries promptly and professionally.
• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; manage a master corporate calendar of all conferences, events, holidays, and vacations.
• Coordinate executive travel, hotel, and dining arrangements as required.
• Take dictation and meeting minutes, accurately enter notes, and distribute as necessary.
• Maintain strong vendor relationships and keep price data to secure the best pricing on supplies and services.
• Prepare professional-quality reports, presentations, and briefs.
• Develop and implement an efficient documentation and filing system for both paper and electronic records.
• Delegate tasks as appropriate to other team members.

Qualifications:

• Associate's degree in Secretary, Business Administration, Management, or a related field.
• 5+ years of proven experience in a similar role.