Site Admin

Overview

The Site Administrator plays a pivotal role in maintaining operational efficiency by overseeing workforce tracking, personnel logistics, and site management functions. This position is dedicated to ensuring the accuracy of timekeeping records, coordinating housing arrangements, and managing fleet operations to support seamless project execution. By maintaining rigorous standards in these areas, the Site Administrator contributes directly to workforce productivity, compliance, and overall site performance.

Key Responsibilities

The Site Administrator is tasked with the following core responsibilities:

• Timesheet Management: Collect, validate, and process weekly timesheets for all on-site personnel with meticulous attention to detail. Verify recorded working hours against daily field logs, accurately track overtime hours, and ensure timely submission of finalized timesheet data to the payroll department for accurate compensation processing.
• Accommodation Coordination: Oversee the management of workforce housing, including room assignments, camp facility maintenance, and vendor relations with accommodation providers. Ensure that all living spaces adhere to company health, safety, and comfort standards, fostering a conducive environment for personnel to rest and recharge.
• Transportation & Fleet Coordination: Plan, schedule, and dispatch site vehicles, shuttle services, and transportation fleets to facilitate the safe and efficient movement of personnel. Monitor fleet operations, coordinate routine maintenance schedules, track fuel consumption, and manage driver assignments to uphold operational reliability and punctuality.

Qualifications & Competencies

To excel in this role, candidates must meet the following requirements:

• Experience: A minimum of four years of hands-on experience in timekeeping, logistics coordination, or fleet management, preferably within heavy industry, construction, or related sectors. Prior exposure to workforce administration in high-volume environments is highly desirable.
• Technical Proficiency: Demonstrated expertise in digital timesheet software, GPS-based fleet tracking systems, and advanced Microsoft Excel functions, including data validation, pivot tables, and automated reporting tools.
• Core Competencies: Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines. A keen eye for detail is essential for maintaining accurate time records and ensuring compliance with labor policies. Strong scheduling and logistical planning abilities are required to optimize workforce and fleet operations.

The ideal candidate will combine technical competence with a proactive approach to problem-solving, ensuring that all administrative and operational aspects of site management are executed with precision and efficiency.