Private Finance Manager

About the Role

We are seeking a highly skilled and detail-oriented Private Finance Manager to join a dynamic and international team based in Saudi Arabia. This fully remote position offers a unique opportunity to oversee and optimize private financial operations within a fast-paced, high-stakes environment. The ideal candidate will play a pivotal role in managing budgeting, payments, reporting, and financial processes related to privately used assets, ensuring accuracy, transparency, and operational efficiency. You will collaborate closely with family office teams, finance stakeholders, contractors, and senior leadership to deliver reliable financial insights and support data-driven decision-making. This role is perfect for a finance professional with a strong blend of accounting expertise, operational discipline, and meticulous attention to detail.

Key Responsibilities

The Private Finance Manager will be accountable for the following core functions:

• Budgeting and Financial Planning: Oversee the budgeting process for personal expenses and privately used assets, including monitoring income, expenses, and overall financial performance to ensure alignment with strategic objectives.
• Payment Execution and Oversight: Manage and execute payments through multiple channels, such as bank accounts, credit cards, and digital wallets, ensuring accuracy, compliance with regulatory requirements, and proper documentation for all transactions.
• Accounting and Record-Keeping: Maintain precise monthly accounting records of personal expenses within ERP and finance systems, ensuring data integrity and adherence to accounting standards.
• Financial Reporting and Analysis: Prepare comprehensive monthly budget versus actual reports, analyze deviations, and provide clear, actionable financial insights to senior stakeholders to facilitate informed decision-making.
• Contractor Coordination: Liaise with contractors to manage service agreements, process payments, validate documentation requirements, and reconcile outstanding balances to ensure smooth financial operations.
• Expense Validation and Classification: Review advance expense reports, validate allocations, and ensure proper classification of expenditures to maintain financial accuracy and compliance.
• Payment Method Management: Oversee privately used payment methods, including setting and monitoring account limits, card controls, wallet management, and transaction tracking to mitigate financial risks.
• Documentation and Compliance: Ensure the validity and organization of all financial documentation, including authorizations, bank-related documents, and administrative requirements, to support audit readiness and regulatory compliance.
• Treasury Support: Provide assistance to treasury operations during peak periods or team absences, including occasional business travel when necessary to support critical financial functions.
• Process Improvement: Identify opportunities to enhance financial processes, reporting structures, ERP workflows, and expense management procedures to drive efficiency, reduce operational workload, and improve overall financial governance.

Requirements

To excel in this role, candidates must meet the following qualifications and possess the following skills:

• Professional Experience: Proven experience in private finance management, financial operations, accounting support, or a comparable role involving complex payment and reporting processes.
• Technical Proficiency: Advanced skills in Microsoft Excel and Google Sheets, including the ability to create pivot tables, complex formulas, data validation structures, and organized reporting mechanisms.
• Banking and Payment Systems: In-depth understanding of end-to-end banking operations, including multi-currency payments, transaction tracking, payment controls, fee structures, and reconciliation processes.
• Accounting Knowledge: Solid foundation in accounting principles, including expense classification, allocation methodologies, accounts payable/receivable processes, and month-end financial discipline.
• ERP and System Management: Experience working with ERP or finance systems, with a demonstrated ability to quickly learn and effectively manage new platforms to support financial operations.
• Cryptocurrency Familiarity: Knowledge of cryptocurrency wallets, including an understanding of blockchain networks, transaction fees, confirmation processes, and security best practices.
• Reporting and Communication: Ability to create concise, insightful management reports and communicate financial information clearly and effectively to senior stakeholders in both written and verbal formats.
• Language and Communication: Excellent written and spoken English skills, with a strong emphasis on professional communication, clarity, and attention to detail.
• Organizational and Independence Skills: Exceptional organizational abilities, self-motivation, and the capacity to manage multiple priorities in a confidential and high-pressure environment.
• Additional Experience: Prior experience in travel support, business assistance, or coordination roles is considered a significant advantage.

Benefits and Compensation

This position offers a comprehensive and competitive compensation package designed to reward performance and support professional growth. Benefits include:

• Fully Remote Work: The opportunity to work remotely on a full-time basis, providing flexibility and work-life balance.
• Competitive Salary: A market-competitive salary, with detailed compensation information provided during the recruitment process.
• Generous Leave Policy: 28 calendar days of annual vacation to support rest and rejuvenation, along with an additional 7 wellness days per year to promote personal well-being and recovery.
• Referral Incentives: Attractive referral bonuses of up to $5,000 for successful candidate recommendations that lead to hiring.
• Professional Development: 50% reimbursement for approved professional training courses and certifications to foster continuous learning and career advancement.