Personnel Senior Specialist (2023630)

Position Overview

We are seeking a highly organized and detail-oriented Personnel Senior Specialist to join our Human Resources team at Nahdi. In this pivotal role, you will serve as the backbone of our HR operations, ensuring seamless delivery of personnel services to our valued staff while maintaining the integrity of our employee records and databases. Your responsibilities will encompass a broad spectrum of HR functions, including employee onboarding, offboarding, benefits administration, and day-to-day personnel management. This position requires a proactive approach to problem-solving, exceptional communication skills, and a commitment to delivering outstanding service to all employees.

Key Responsibilities

The Personnel Senior Specialist will play a critical role in executing and overseeing personnel operations to support Nahdi’s workforce. Your core duties will include:

• Employee Record Management: Maintain accurate and up-to-date records, files, and databases for all employees within Nahdi’s HR Management System (HRMS), ensuring compliance and accessibility.
• Personnel Operations: Oversee and execute personnel-related processes, including staff terminations, resignations, employee relations, new hires, attendance tracking, and day-to-day personnel functions to ensure operational efficiency.
• HRMS Administration: Update and manage the HRMS in a timely manner to reflect changes in employee status, benefits, and other critical information, ensuring data integrity and system functionality.
• Benefits Administration: Administer employee benefit plans, including reviewing and approving requests for extra allowances, and ensure seamless processing of financial implications.
• Onboarding & Offboarding: Facilitate the complete onboarding process for new employees, from system activation to finalizing activities such as username/password setup, nametag issuance, and bank detail updates. Additionally, manage offboarding processes, including clearance procedures and exit formalities.
• Document Verification: Conduct quality checks on received documents, such as ID cards, ATM visas, and residence permits, to ensure compliance with company policies and regulatory requirements.
• Employee Requests & Approvals: Review and approve vacation requests, HR letters, and other employee requests by verifying their history and ensuring accurate implementation of services.
• Team Leadership & Performance Management: Lead and manage the performance of your assigned team by monitoring KPIs, providing regular feedback, addressing obstacles, and conducting performance conversations to drive team success and achieve organizational objectives.
• Probation Period Reporting: Generate and execute probation period reports for new hires, communicating results to stakeholders to determine whether to proceed with hiring or termination.

Work Environment & Schedule

The Personnel Senior Specialist will operate in a fully indoor office environment, with standard working hours from 8:00 AM to 6:00 PM, including a one-hour break. The position follows a structured five-day workweek, with two designated days off for work-life balance.

Qualifications & Skills

To excel in this role, candidates must meet the following requirements:

• Education: A Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: A minimum of 2 to 5 years of relevant experience in HR or personnel management, with a proven track record in executing HR operations and administrative tasks.
• Technical Proficiency: Strong computer skills, including proficiency in MS Office Suite and data analytics tools, to efficiently manage HR systems and generate reports.
• Language Skills: Fluency in both English and Arabic is essential to communicate effectively with a diverse workforce and ensure clarity in all HR-related interactions.

Why Join Nahdi?

As a Personnel Senior Specialist, you will be an integral part of a dynamic and growing organization committed to excellence in HR services. This role offers the opportunity to contribute to the success of Nahdi by ensuring our employees receive the support and resources they need to thrive. If you are a detail-oriented professional with a passion for HR and a dedication to delivering exceptional service, we encourage you to apply and become a key player in our HR team.