Document Controller

Position Overview

Parsons, a global leader in delivering innovative solutions across infrastructure, defense, and technology sectors, is seeking a highly skilled and detail-oriented Document Controller to join our dynamic team. In this pivotal role, you will serve as the backbone of our document management processes, ensuring seamless coordination and control of critical project documentation across engineering, construction, and operational teams. Your expertise will drive efficiency, compliance, and accuracy in document handling, enabling our projects to thrive in a fast-paced, collaborative environment.

Key Responsibilities

As a Document Controller at Parsons, you will play a central role in managing the lifecycle of project documentation, from creation to archival. Your core responsibilities will include:

• Document Coordination and Flow Management: Facilitate the seamless exchange of documents between project operations, engineering disciplines, construction teams, and other departments. Ensure that all documentation adheres to established procedures and meets client and project requirements.
• Implementation of Document Management Solutions: Develop and administer document/data management applications, with a primary focus on document control and records management. Utilize electronic document management systems (EDMS) such as Aconex to streamline processes and enhance accessibility.
• Document Processing and Compliance: Process various document types through procedural steps, ensuring compliance with pre-established document control requirements, including numbering systems, approval signatures, and retention policies. Maintain databases, logs, transmittals, and reports to track document status and progress.
• Technology and Process Optimization: Stay abreast of emerging technologies, techniques, and industry best practices in document management. Collaborate with cross-functional teams to enhance services, respond to technological advancements, and adapt to evolving client needs.
• Data Distribution and Expediting: Maintain and manage data distribution systems and schedules tailored to project, department, and supplier requirements. Expedite document reviews, approvals, and releases to ensure timely project execution.
• Document Archival and Disposal: Oversee the cataloging, packing, long-term storage, and disposal of documents at project closeout. Ensure adherence to company and client guidelines for document retention and destruction, including scheduled archival and retrieval processes.
• Team Collaboration and Support: Provide guidance and assistance to junior document control staff, ensuring the effective implementation of project-specific procedures. Act as a liaison between support groups, home office, and field personnel, fostering clear communication and collaboration across the organization.
• Reporting and Communication: Prepare and deliver accurate reports as required, utilizing standard office automation tools such as Microsoft Windows, Word, Excel, and Access. Demonstrate strong written and oral communication skills to interact effectively with project personnel, management, and external stakeholders.

Required Skills and Qualifications

To excel in this role, you must possess the following qualifications and competencies:

• Education and Experience: Bachelor’s degree in Management Information Systems (MIS), Business Administration, or a related field, complemented by a minimum of eight years of experience in construction projects, with a strong emphasis on multi-disciplinary team management. Experience with significant PM/CM contracts is highly advantageous.
• Technical Proficiency: Proficient in keyboard skills and well-versed in MS Windows, along with expertise in word processing, spreadsheet, and database software. Certification in Aconex or similar EDMS platforms is required; additional certifications in document management systems are a plus.
• Communication and Interpersonal Skills: Exceptional written and verbal communication abilities in English, enabling effective interaction with diverse stakeholders. Strong organizational skills and the capacity to manage multiple priorities in a dynamic environment.
• Problem-Solving and Adaptability: Demonstrated ability to troubleshoot document control challenges, adapt to changing technologies, and contribute to process improvements that enhance operational efficiency.

Why Join Parsons?

At Parsons, we are committed to fostering an inclusive and innovative culture where your contributions are valued and your career can flourish. As part of our team, you will have the opportunity to work on cutting-edge projects that shape the future of infrastructure and technology. We offer competitive compensation, comprehensive benefits, and a supportive work environment that encourages professional growth and development. If you are a detail-oriented professional with a passion for document management and a drive to excel, we invite you to apply and become a vital part of our success.