Executive Assistant to Chief Executive Officer

Position Overview

We are seeking a highly organized and proactive Executive Assistant to the Chief Executive Officer to provide exceptional administrative and operational support. The ideal candidate will thrive in a fast-paced, high-pressure environment while ensuring the CEO’s schedule, communications, and strategic initiatives are managed with precision and discretion. This role demands a detail-oriented professional with a proven ability to anticipate needs, solve complex problems, and maintain the highest standards of confidentiality. The successful candidate will serve as the linchpin between the CEO, senior leadership, and external stakeholders, facilitating seamless communication and execution of critical business priorities.

Key Responsibilities

The Executive Assistant to the CEO will play a pivotal role in driving the efficiency and effectiveness of the Executive Office. Core responsibilities include:

• Executive Support:
  • Manage the CEO’s calendar, ensuring optimal scheduling of appointments, meetings, and strategic engagements.
  • Coordinate board-related activities, executive meetings, and leadership forums with meticulous attention to detail.
  • Screen, prioritize, and respond to correspondence, emails, and phone calls on behalf of the CEO.
  • Prepare comprehensive agendas, presentations, reports, and briefing materials to support decision-making.
  • Draft and edit professional correspondence, including letters, memos, and executive communications.
  • Track action items and deadlines, ensuring timely follow-up and completion of critical tasks.
• Stakeholder Coordination:
  • Act as the primary point of contact for the CEO’s office, liaising with senior management, the Board Secretariat, regulators, and external stakeholders.
  • Facilitate clear and efficient communication between the CEO and business units, ensuring alignment on strategic objectives.
  • Handle confidential information with the utmost discretion and professionalism.
• Meeting & Event Management:
  • Organize and oversee executive meetings, committees, and leadership forums, including preparation of meeting packs and presentations.
  • Record key decisions, monitor action items, and ensure follow-through on agreed outcomes.
  • Coordinate high-profile executive events, official visits, and stakeholder engagements with flawless execution.
• Travel & Logistics:
  • Arrange domestic and international travel, including itinerary planning, visa procurement, accommodations, and expense management.
  • Ensure all travel logistics are executed efficiently, with minimal disruption to the CEO’s schedule.
• Office Administration:
  • Maintain executive records, confidential files, and filing systems in compliance with organizational policies.
  • Support budget administration for the Executive Office, including expense tracking and financial oversight.
  • Identify and implement process improvements to enhance the efficiency and effectiveness of the executive office.

Qualifications & Experience

To excel in this role, candidates must meet the following criteria:

• Education: Bachelor’s degree in Business Administration, Management, or a related field. Professional certification in Executive Administration is a valuable asset.
• Experience:
  • 7–10 years of progressive experience supporting C-level executives, with a preference for prior roles as an Executive Assistant to a CEO.
  • Demonstrated experience collaborating with Boards, Executive Committees, and senior leadership teams.
  • Prior experience within the financial services industry is highly desirable.
• Core Competencies:
  • Exceptional organizational skills with the ability to manage multiple priorities in a dynamic environment.
  • Strong problem-solving abilities and a proactive approach to anticipating the CEO’s needs.
  • Outstanding written and verbal communication skills, with a keen eye for detail.
  • Discretion, integrity, and the ability to handle sensitive information with the highest level of confidentiality.

Why Join Us?

This is an exceptional opportunity to work closely with a visionary CEO in a dynamic and impactful organization. The successful candidate will have the chance to contribute to high-stakes decision-making, shape executive office processes, and play a key role in driving the company’s strategic agenda. If you are a highly motivated professional with a passion for excellence and a commitment to supporting leadership at the highest level, we invite you to apply.