Administrator

Administrator - Key Responsibilities

The Administrator plays a pivotal role in planning, developing, coordinating, and directing administrative services across multiple functional areas.

• Supervise day-to-day operations and staff members, providing support with daily clerical tasks.
• Manage incoming phone calls, provide information, or redirect calls as needed.
• Ensure office supplies and equipment are well-stocked and maintained, ordering supplies as required.
• Plan, schedule, and promote office events, including meetings, conferences, and training sessions.
• Offer administrative support to executive staff, business leaders, and senior members.
• Assist with meeting preparations, transcription, and distribution of minutes and action items.
• Ensure timely and accurate content review and dissemination for leadership, including weekly reports and monthly updates.
• Support the Executive Team in preparing for annual leadership meetings and other strategic events.
• Prepare and edit correspondence, communications, and presentations, and oversee new staff orientation.
• Maintain and update policy manuals, procedure manuals, and self-audits in accordance with leadership approvals and changing needs.
• Support Health, Safety, and Environment (HSE) initiatives, participate in safety activities, and contribute to incident reporting and resolution.

Qualifications

We seek a motivated individual with:

• A Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of working experience, with at least 3 years in a relevant role.
• 2 years of GCC experience is a plus.