Secretary (Reporting to CEO)

About Avensys

Avensys is a globally recognized professional IT services provider headquartered in Singapore, renowned for delivering comprehensive solutions in enterprise consulting, business intelligence, process automation, and managed services. With a decade of industry leadership, we have established ourselves as a trusted partner across diverse sectors, including banking and financial services, insurance, information technology, healthcare, retail, and supply chain management. Our commitment to excellence has positioned us as a top-tier service provider in Singapore and beyond.

Job Overview

We are seeking a highly organized and proactive Office Manager/Secretary to support the CEO in Khobar, Saudi Arabia. This role demands exceptional administrative acumen, discretion, and the ability to manage complex schedules and communications with precision. The ideal candidate will thrive in a fast-paced environment, demonstrating strong problem-solving skills and a keen ability to anticipate executive needs.

Key Responsibilities

• Executive Support: Manage the CEO’s schedule comprehensively, including travel arrangements, meetings, and conferences. Act as a gatekeeper for communications, ensuring seamless interactions with stakeholders. Represent the CEO in select meetings and prepare concise, actionable meeting minutes to facilitate decision-making.
• Document & Workflow Management: Draft and edit CEO correspondence, ensuring clarity and professionalism. Handle sensitive documents, including faxes, mail, and financial checks, with the utmost confidentiality. Assist in preparing presentations and materials for critical processes such as hiring, approvals, and administrative tasks.
• Office Operations: Maintain an organized and efficient office environment by managing supplies inventory, ensuring equipment functionality, and optimizing administrative policies to enhance productivity.
• Cross-Functional Collaboration: Serve as a liaison between the CEO and various internal teams, including Project, Procurement, Sales, Finance, and HR. Coordinate with external partners to streamline workflows and support business objectives.

Required Skills & Qualifications

• Experience: Minimum of 3 years supporting C-suite executives, preferably in a technology-driven or fast-paced industry.
• Administrative Proficiency: Expertise in calendar management, document control, and stakeholder communication. Ability to manage multiple priorities with minimal supervision.
• Problem-Solving: A proactive mindset with a focus on anticipating needs and driving operational efficiency. Strong attention to detail and discretion in handling sensitive information.

What We Offer

We provide a competitive compensation package, including an excellent base salary and attractive company benefits. Employees enjoy a dynamic and collaborative work environment, fostering both personal and professional growth. Opportunities for career advancement are abundant, allowing you to contribute meaningfully to our global operations.

Application Process

Interested candidates are invited to submit their updated CV in Microsoft Word format to [email protected]. Please ensure your application is treated with strict confidentiality. For further inquiries, contact our consultant, Hanin, at Avensys Consulting Pte Ltd (EA Licence 12C5759).

Note: Personal data provided will be used solely for recruitment purposes and in accordance with applicable data protection laws and Avensys’ privacy policy.