Admin , Facilities Management

About Noon

Noon is pioneering a dynamic ecosystem of digital products and services designed to enhance everyday life across the Middle East. Our vision is to deliver unparalleled convenience to every door, every day, through fast, scalable, and customer-centric solutions. As part of this ambitious mission, Noon Minutes—our hyper-local delivery platform—provides a curated selection of FMCG and grocery products with lightning-fast 15-minute delivery. Currently operational in the UAE and Saudi Arabia, Noon Minutes offers thousands of products to customers with unprecedented speed and efficiency.

Your Role as an Admin, Facilities Management (FM)

We are seeking a highly motivated and detail-oriented Admin, Facilities Management to join our fast-paced, results-driven team. In this pivotal role, you will play a critical part in ensuring the seamless operation of our facilities, supporting our mission to deliver exceptional service to every customer. You will work alongside some of the brightest and most dedicated professionals in the industry, contributing to the growth and success of a rapidly expanding organization.

Key Responsibilities

• Work Order Management: Oversee and manage work orders, maintenance requests, and service records to ensure timely resolution and minimal disruption to operations.
• Stakeholder Coordination: Act as a liaison between vendors, contractors, and internal teams to facilitate smooth communication and efficient service delivery.
• Documentation & Compliance: Maintain accurate asset registers, documentation, and compliance records to uphold organizational standards and regulatory requirements.
• Maintenance Tracking: Monitor and track both preventive and corrective maintenance activities to ensure facilities are well-maintained and operational.
• Administrative Support: Process purchase requests, invoices, and other administrative tasks with precision and efficiency.
• Reporting & Analysis: Prepare comprehensive reports, KPIs, and cost-tracking summaries to support data-driven decision-making.
• System Management: Update and maintain Computerized Maintenance Management Systems (CMMS) and Computer-Aided Facility Management (CAFM) systems to streamline operations.
• Inventory Oversight: Support inventory and spare parts management to ensure availability and reduce downtime.

Your Qualifications

• A bachelor’s degree or diploma in a relevant field such as facilities management, business administration, or a related discipline.
• Proven experience in facility management or administrative roles, with a strong understanding of operational workflows.
• Proficiency in Microsoft Office Suite, particularly Excel, with the ability to create detailed reports and analyze data effectively.
• Familiarity with CAFM/CMMS systems is a strong advantage, enabling you to optimize facility management processes.
• Exceptional communication, organizational, and multitasking skills to manage multiple priorities in a fast-paced environment.
• Strong interpersonal abilities to coordinate with diverse stakeholders, including vendors, contractors, and internal teams.

Ideal Candidate Profile

We are looking for individuals who embody our core values of excellence, innovation, and relentless drive. The ideal candidate will demonstrate high standards, a strong work ethic, and the ability to thrive in a dynamic environment. If you are resourceful, proactive, and unafraid to challenge the status quo, you will find a rewarding opportunity to grow and make a meaningful impact at Noon. Adaptability and a willingness to learn are essential, as we continuously evolve to meet the demands of our rapidly growing business.