Admin Trainee - Tamheer Program ( Head Office, Jeddah)

About Chalhoub Group

For more than seven decades, Chalhoub Group has been a distinguished partner and creator of luxury experiences across the Middle East. As a pioneer in hybrid luxury retail, the Group has cultivated a diverse portfolio of over 10 owned brands while establishing itself as a leading distributor and marketer of more than 400 international luxury brands in fashion, beauty, jewelry, watches, eyewear, and art de vivre. Every initiative at Chalhoub Group is designed to turn luxury aspirations into reality by bridging cultures and delivering unforgettable experiences to consumers. Through continuous reinvention, a commitment to innovation, and the adoption of cutting-edge technologies, the Group is redefining the future of luxury retail. With a seamless omnichannel presence spanning over 950 stores, online platforms, and mobile applications, Chalhoub Group ensures a cohesive and premium shopping journey for its clientele. At the heart of this innovation lies The Greenhouse, the Group’s dedicated innovation hub, incubator, and accelerator for startups and emerging businesses, both regionally and globally.

Our Culture and Values

Chalhoub Group is committed to fostering a people-centric culture that values diversity, equity, and inclusion. Our workplace thrives on forward-thinking and future-proofing, empowering over 16,000 talented professionals across eight countries in the Middle East and Latin America. This collective expertise has earned the Group the prestigious Great Place to Work® certification in multiple markets, reflecting our dedication to creating an exceptional work environment. Sustainability is a cornerstone of our strategy, guided by a strong commitment to people, partners, and the planet. As a member of the United Nations Global Compact and a signatory of the Women’s Empowerment Principles, Chalhoub Group has pledged to achieve Net Zero emissions by 2040, underscoring our responsibility to drive positive change.

Role Overview

We are seeking a motivated and enthusiastic Admin Trainee to join our Facilities Management team under the Tamheer Program. This role offers a unique opportunity to gain hands-on experience in facilities operations, maintenance coordination, and technical support across our retail stores, offices, and warehouses. The trainee will collaborate closely with seasoned professionals to acquire practical knowledge in facilities management while contributing to the seamless operation of our business. This position is designed for fresh graduates who are eager to develop their skills in a dynamic and fast-paced environment.

Key Responsibilities

• Maintenance Coordination: Support the coordination and supervision of preventive and corrective maintenance activities performed by external technical service providers to ensure optimal facility performance.
• Facilities Monitoring: Assist in monitoring facilities operations to verify that maintenance activities are completed in accordance with service level agreements (SLAs).
• Project Participation: Participate in major maintenance and repair projects under the guidance of the Facilities team to gain practical experience in large-scale initiatives.
• Site Visits: Conduct regular site visits to retail stores, offices, and warehouses to assess facility conditions, monitor service quality, and identify areas for improvement.
• Reporting and Documentation: Assist in preparing facility condition reports, identifying maintenance needs, and supporting the review of maintenance reports, asset lifecycle reports, and performance dashboards.
• Cross-Functional Collaboration: Coordinate effectively with internal departments, including Administration, Projects, Operations, and Retail teams, to support day-to-day facilities activities and ensure alignment with business objectives.
• Stakeholder Management: Maintain clear and professional communication with landlords, mall management, contractors, and other stakeholders to facilitate smooth facility operations and ensure compliance with safety standards.
• Record Keeping: Ensure that all documentation, maintenance records, and reports are updated accurately and maintained in compliance with organizational policies.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Fresh graduate eligible for the Tamheer Program, with a strong desire to build a career in facilities management.
• Fluent in English, both written and verbal, with excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, with the ability to create and analyze reports.
• Strong organizational skills, attention to detail, and the ability to work effectively in a team-oriented environment.
• Demonstrated enthusiasm for learning and adapting to new challenges in a corporate setting.

Why Join Us?

As an Admin Trainee at Chalhoub Group, you will embark on a rewarding journey of professional growth and development. You will gain invaluable experience in a leading luxury retail organization, work alongside industry experts, and contribute to the success of a business that is shaping the future of retail. This role offers a unique opportunity to build a solid foundation in facilities management while aligning with a company that values innovation, sustainability, and inclusivity. If you are a proactive individual with a passion for excellence and a commitment to continuous learning, we invite you to apply and become part of our dynamic team.