Executive Assistant

Executive Assistant - Chief Executive Officer (CEO)

We are seeking a highly organized, proactive, and dynamic Executive Assistant to support our Chief Executive Officer in a fast-paced, matrixed F&B organization. This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion. Preference will be given to candidates with experience in a hospitality environment.

As the primary point of contact between the CEO and both internal and external parties, you will ensure smooth and efficient operations of the executive office. Key responsibilities include:

• Managing a complex and frequently changing calendar, including meetings, travel, and events.
• Preparing and organizing materials for meetings such as agendas, presentations, briefing notes, and attending key meetings when required.
• Handling confidential documents and communications with the utmost discretion.
• Acting as a liaison between the CEO and internal/external stakeholders across departments, regions, and levels of seniority.
• Drafting high-quality correspondence, reports, and internal communications on behalf of the CEO.
• Ensuring timely flow of information between the CEO's office and cross-functional teams.
• Assisting in tracking strategic initiatives and ensuring deliverables are met by relevant stakeholders.
• Coordinating with department heads, business units, and partners in a matrix structure.
• Supporting the CEO in managing logistics and documentation for travel and events.
• Overseeing expenses, approvals, and budget tracking related to the executive office.
• Maintaining filing systems, contact databases, and document archives.
• Providing ad-hoc support to the CEO across operational, strategic, commercial, personal, and administrative matters as required.
• Undertaking additional projects, assignments, and other cognate duties as delegated by the CEO to support the successful operation of the business.
• Demonstrating flexibility and adaptability in responding to evolving business needs and executive priorities.

Requirements:

• Bachelor's degree in Business Administration or Secretarial Administration
• 5+ years of work experience in a Food & Beverage or Hospitality environment as an Executive Assistant or Front of House, Communications and Concierge role
• Fluent in English, Arabic is an advantage
• Strong understanding of matrix organizations and ability to navigate cross-functional environments.
• Excellent verbal and written communication skills with a professional and diplomatic demeanor.
• Proficiency in Google Workspace, and communication/project tools
• Ability to handle pressure, meet deadlines, and maintain confidentiality at all times.
• High level of adaptability, discretion, and emotional intelligence.

SIHAMCO is a strategic partner operating proudly under the General Entertainment Authority (GEA), National Events Center (NEC), Riyadh Season and Jeddah Season since 2019. At SIHAMCO, we don't just lead Saudi Arabia's hospitality and entertainment evolution—we create it from the ground up. Since 2008, we've been designing, constructing, and operating exceptional experiences that blend local authenticity with global standards. Every destination and concept we launch reflects our commitment to cultural storytelling, creative excellence, and operational precision. Crafting a Homegrown Legacy - All brands under SIHAMCO are homegrown Saudi concepts, fully developed in-house — from initial vision and brand identity to concept creation, design, execution and operation. We don't import ideas; we build them — crafting unforgettable experiences from scratch that resonate deeply with both local and international audiences.