Document Controller

About the Role

Knight Frank, a globally renowned real estate consultancy, is seeking a highly skilled Document Controller to join our Project & Development Services Division in Riyadh, Saudi Arabia. This pivotal role will support an ongoing Project Management Consultancy (PMC) commission, ensuring the seamless execution of large-scale projects that are instrumental in shaping the future of Saudi Arabia. As a Document Controller, you will be responsible for implementing and maintaining robust document control systems that uphold accuracy, compliance, and collaboration across multidisciplinary teams. This is an exceptional opportunity to advance your career within one of the industry’s most respected brands while contributing to transformative projects in a dynamic and growing market.

Key Responsibilities

The Document Controller will play a central role in the successful delivery of projects by overseeing a comprehensive range of document control functions. Your core responsibilities will include:

• Document Management System Implementation: Develop and maintain a state-of-the-art document control system to efficiently manage project documentation, ensuring alignment with industry best practices and client-specific requirements.
• Process Development & Enforcement: Establish and enforce rigorous document control procedures, ensuring full compliance with international standards (e.g., ISO 9001) and contractual obligations. Champion continuous improvement initiatives to enhance efficiency and effectiveness.
• Quality Assurance: Conduct thorough reviews to verify the accuracy, completeness, and currency of all project documents before distribution, mitigating risks associated with outdated or erroneous information.
• Version Control & Access Management: Maintain meticulous records of document revisions, ensuring stakeholders have access to the most current versions while safeguarding sensitive information through robust access control measures.
• Stakeholder Coordination: Act as a liaison between project teams, clients, contractors, and regulatory bodies, facilitating clear and timely communication regarding documentation requirements, updates, and compliance matters.
• Audit Preparation & Compliance: Organize and maintain comprehensive records to support internal and external audits, ensuring adherence to legal, contractual, and regulatory frameworks.
• Training & Development: Provide expert guidance and training to project personnel on document control processes and systems, fostering a culture of accountability and excellence across the team.
• Continuous Improvement: Regularly evaluate and refine document control workflows to identify opportunities for optimization, driving greater efficiency and reducing operational bottlenecks.

Skills and Competencies

To excel in this role, you will possess a blend of technical expertise, leadership acumen, and exceptional organizational abilities. The ideal candidate will demonstrate:

• Document Control Expertise: Proven experience in implementing and managing advanced document control systems, with a deep understanding of industry standards and best practices.
• Attention to Detail: Unwavering commitment to accuracy, ensuring all documentation meets the highest quality standards and compliance requirements.
• Leadership & Mentorship: Strong ability to lead and inspire a document control team, fostering a collaborative and high-performance culture.
• Organizational Prowess: Exceptional capacity to manage large volumes of documents, workflows, and deadlines in a fast-paced, high-stakes environment.
• Communication Excellence: Superior written and verbal communication skills, enabling effective interaction with stakeholders at all levels, from project teams to senior leadership.
• Problem-Solving Agility: Analytical mindset and troubleshooting skills to resolve document-related issues promptly and decisively.
• Technological Proficiency: Advanced knowledge of document management software, such as Aconex, Procore, or equivalent platforms, with the ability to leverage technology to streamline processes.
• Collaboration & Interpersonal Skills: A collaborative approach to working with multidisciplinary teams and external partners, building strong relationships to drive project success.
• Time Management: Exceptional ability to prioritize tasks, manage competing deadlines, and deliver results under pressure.

Qualifications and Experience

To qualify for this role, you will meet the following criteria:

• A bachelor’s degree in Business Administration, Information Management, or a related field.
• A minimum of 4–6 years of hands-on experience in document control, with a strong background in the construction, engineering, or real estate sectors, particularly in large-scale projects.
• Demonstrated experience in Project Management Consultancy (PMC) environments is highly desirable, reflecting your ability to navigate complex project documentation requirements.
• Familiarity with international document control standards, such as ISO 9001, and a commitment to upholding these standards in all aspects of the role.
• Certification in document control management (e.g., EDMS certification) is a valuable asset that will set you apart in this competitive field.
• In-depth knowledge of local and international legal and contractual documentation requirements, ensuring full compliance with regulatory frameworks.
• Fluency in English is essential; proficiency in Arabic is advantageous and will enhance your ability to engage with local stakeholders.