Senior Contract Administrator

Senior Contract Administrator - Utilities Projects

The Senior Contracts Administrator plays a pivotal role in managing the commercial and contractual aspects of medium-to-large-scale utilities projects at Parsons. With approximately 6 years of experience, this role supports the Contracts Manager and Project Director, ensuring contractual obligations are met, variations are effectively managed, and project financial outcomes are optimized.

The Senior Contracts Administrator collaborates closely with clients, project teams, procurement, design, and site teams to manage head contracts and subcontracts, mitigate commercial risk, and maintain accurate and timely project financial reporting.

• Contract & Commercial Management
• Review, interpret, and administer head contracts (FIDIC) for assigned commercial projects.
• Ensure compliance with contractual obligations, including notices, deliverables, insurances, bonds, and warranties.
• Prepare and manage contract correspondence, including notices of delay, extension of time, variation notices, and claims.
• Support negotiation and agreement of contract terms, amendments, and commercial resolutions with clients and key subcontractors.

• Variations, Claims & Dispute Support
• Identify, evaluate, and price variations and claims arising from design changes, site conditions, client instructions, and program impacts.
• Prepare variation proposals, substantiation, and supporting documentation for client approval.
• Assist in the preparation and defense of contractual claims, including delay and disruption claims.
• Support the Contracts Manager in managing and resolving commercial issues and disputes with clients and subcontractors.

• Subcontract Administration
• Prepare and issue tender packages to subcontractors, including scopes of work, commercial conditions, and tender evaluation criteria.
• Evaluate subcontractor tenders, support negotiation of terms, and make recommendations for award.
• Draft, review, and administer subcontracts, ensuring back-to-back alignment with head contract obligations.
• Manage subcontractor progress claims, variations, extensions of time, and final accounts.

• Cost Control, Reporting & Forecasting
• Assist in preparing and maintaining project budgets, cost plans, and cash flow forecasts.
• Prepare monthly cost reports, including cost to complete, committed and incurred costs, and forecast final cost.
• Track and report on commercial performance indicators, including margin, variation status, contingency usage, and risk/opportunity registers.
• Work with finance and project teams to reconcile project accounts and support accurate revenue recognition.

• Procurement & Commercial Risk Management
• Support development and implementation of procurement strategies for trades and suppliers.
• Identify commercial and contractual risks, propose mitigation measures, and ensure they are reflected in contracts and commercial arrangements.
• Ensure appropriate levels of insurance, securities, guarantees, and warranties are in place and maintained throughout the project.
• Assist in supplier and subcontractor performance reviews from a commercial standpoint.

• Documentation & Governance
• Maintain comprehensive and well-organized commercial records, including correspondence, contract documents, variations, claims, minutes, and approvals.
• Ensure adherence to corporate governance standards and project-specific policies and procedures.