Executive Secretary

Executive Secretary – Balahmer Real Estate Est

Balahmer Real Estate Est, a dynamic and reputable company based in Jeddah, is seeking a highly organized and professional Executive Secretary to join our executive team. In this pivotal role, you will serve as the backbone of our leadership, providing exceptional administrative support to senior executives while ensuring seamless operational efficiency. The ideal candidate will possess a blend of strong communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities

The Executive Secretary will play a critical role in maintaining the smooth functioning of our executive offices. Your core responsibilities will include:

• Executive Support: Provide high-level administrative assistance to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure optimal productivity and time management.
• Communication Management: Act as the primary point of contact for internal and external stakeholders, handling correspondence, emails, and phone inquiries with professionalism and discretion. Draft, edit, and proofread high-level documents, reports, and presentations.
• Documentation & Record-Keeping: Maintain accurate and confidential records, including meeting minutes, contracts, and financial documents. Ensure compliance with company policies and legal requirements.
• Meeting Coordination: Organize and facilitate executive meetings, board sessions, and conferences, including preparing agendas, distributing materials, and ensuring all logistical requirements are met.
• Office Administration: Oversee office operations, including procurement of supplies, managing office equipment, and coordinating with facilities to maintain a productive work environment.
• Project Assistance: Support cross-functional projects by liaising with various departments, tracking progress, and ensuring deadlines are met. Actively contribute to process improvements to enhance operational efficiency.

Qualifications & Skills

To excel in this role, candidates must meet the following criteria:

• Education: A bachelor’s degree in Business Administration, Secretarial Studies, or a related field. Additional certifications in office management or executive assistance are highly desirable.
• Experience: Minimum of 5 years of progressive experience as an Executive Secretary, Administrative Assistant, or similar role, preferably within the real estate or corporate sector.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM or ERP systems. Proficiency in Arabic and English is essential, with excellent written and verbal communication abilities.
• Soft Skills: Exceptional organizational skills, discretion, and the ability to handle sensitive information with integrity. Strong interpersonal skills, adaptability, and a proactive approach to problem-solving are critical.
• Personal Attributes: A professional demeanor, strong work ethic, and the capacity to work under pressure while maintaining composure and attention to detail.

Why Join Balahmer Real Estate Est?

As a valued member of our team, you will benefit from a competitive compensation package, opportunities for professional growth, and a collaborative work environment that fosters innovation and excellence. Balahmer Real Estate Est is committed to investing in our employees, providing ongoing training, and recognizing contributions that drive our success. If you are a detail-oriented professional seeking a challenging and rewarding career, we invite you to apply and become an integral part of our organization.