Information Technology Project Coordinator - KSA Riyadh

Position Overview

We are seeking a highly organized and proactive Information Technology Project Coordinator to join our dynamic team in Riyadh, Kingdom of Saudi Arabia. In this pivotal role, you will play a critical part in ensuring the successful execution of IT and digital transformation projects by providing expert coordination, meticulous planning, and seamless communication across all stakeholders. Your contributions will directly impact project outcomes, ensuring alignment with business objectives, compliance with governance standards, and timely delivery of high-quality deliverables.

Key Responsibilities

• Project Planning & Coordination: Collaborate closely with project managers to develop comprehensive project plans, including detailed schedules, milestones, and resource allocations. Ensure that all project components are strategically aligned to meet organizational goals.
• Schedule Management: Monitor project timelines with precision, track progress against established plans, and proactively identify potential delays or risks. Escalate issues promptly to mitigate their impact on project delivery.
• Stakeholder Communication: Serve as the central point of contact for coordinating meetings, workshops, and status updates with cross-functional project teams, senior management, and external stakeholders. Facilitate clear and consistent communication to ensure alignment and transparency.
• Documentation Management: Maintain meticulous records of all project-related documentation, including meeting minutes, action logs, risk registers, change requests, and compliance reports. Ensure that all documentation is accurate, up-to-date, and easily accessible.
• Reporting & Analysis: Prepare and present detailed project status reports, dashboards, and progress updates for management and customers. Utilize data-driven insights to highlight key performance indicators (KPIs) and recommend corrective actions when necessary.
• Risk & Issue Tracking: Identify, assess, and document project risks and issues, maintaining comprehensive logs. Follow up rigorously on mitigation actions to minimize disruptions and ensure project continuity.
• Resource Coordination: Support resource planning activities by coordinating the allocation and utilization of project resources. Monitor resource performance and address any gaps or conflicts to optimize project efficiency.
• Change Management Support: Assist in documenting and tracking project change requests, ensuring adherence to approval processes and maintaining a clear audit trail of modifications.
• Financial Tracking: Support budget monitoring by coordinating purchase requests, invoicing, and cost tracking. Ensure financial compliance and provide insights into project expenditures to support informed decision-making.
• Quality Assurance Support: Collaborate with project teams to ensure that deliverables meet agreed-upon standards, processes, and governance requirements. Champion a culture of excellence and continuous improvement throughout the project lifecycle.

Deliverables & Documentation

As part of your role, you will be responsible for producing and maintaining the following key deliverables:

• Project Plan: A comprehensive document outlining the project schedule, milestones, dependencies, and timelines to guide execution.
• Status Reports: Regular (weekly or monthly) progress reports detailing project achievements, challenges, and upcoming milestones.
• Meeting Minutes: Accurate documentation of meetings, including decisions made, action items assigned, and responsible owners.
• Action Tracker: A log of open actions, their status, and follow-up activities to ensure accountability and timely resolution.
• Risk Register: A detailed log of identified risks, their potential impact, and mitigation strategies to proactively manage uncertainties.
• Issue Log: Tracking of project issues, their resolution status, and escalation paths to minimize disruptions.
• Change Request Log: A record of submitted and approved change requests, including their impact on scope, timeline, and budget.
• Resource Plan: Reports on resource allocation, utilization, and performance to optimize team productivity.
• Project Dashboard: A visual representation of KPIs and project progress to provide stakeholders with real-time insights.
• Project Closure Report: A final summary of project outcomes, lessons learned, and completion documentation to support future initiatives.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Computer Science, Information Technology, or a related field.
• Experience: Minimum of 3 to 5 years of relevant experience in project coordination, preferably within IT, digital transformation, infrastructure, or business projects.
• Skills: Proven ability to manage multiple projects simultaneously with a strong focus on organization, time management, and attention to detail. Excellent communication and interpersonal skills are essential.
• Language Proficiency: Fluency in both English and Arabic is highly preferred to facilitate effective communication with diverse stakeholders.
• Saudization Compliance: This position is prioritized for Saudi nationals or candidates eligible under the Kingdom’s Saudization initiatives.