Executive Assistant / Office Manager

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a globally recognized consulting firm driven by entrepreneurial spirit, decisive action, and a relentless focus on results. Our team comprises dynamic professionals who adopt a hands-on approach to problem-solving, empowering clients to unlock their full potential. At A&M, we foster a culture that values independent thinkers and proactive contributors who make a tangible impact on our clients and the broader industry. Our collaborative environment, combined with meaningful work, is underpinned by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—creating a workplace where excellence and engagement thrive.

The Team

The Tax practice at A&M operates with a unique advantage: no audit conflicts, allowing us to serve as trusted advisors to our clients. This role offers unparalleled opportunities for professional development, a collaborative atmosphere, and a performance-driven approach to recognition and advancement.

The Role

We are seeking a highly organized and operations-focused Executive Assistant to provide comprehensive support to our Managing Directors. This critical position serves as the backbone of the team’s daily operations, ensuring efficiency, optimizing workflows, and enabling senior leadership to concentrate on high-impact strategic initiatives. The ideal candidate will demonstrate composure under pressure, meticulous attention to detail, and a proactive mindset. You will anticipate needs, streamline processes, and uphold operational excellence across the team.

Key Responsibilities

• Executive Operations Support: Manage end-to-end diary coordination, ensuring optimal time allocation and alignment with strategic priorities.
• Meeting & Logistics Coordination: Organize meetings from scheduling to agenda preparation, room and virtual conference bookings, and operational readiness.
• Travel Operations: Coordinate complex travel arrangements, including flights, accommodations, visas, and ground transportation, while ensuring cost efficiency and seamless execution.
• Financial Administration: Process expense reports, submit invoices, and liaise with finance and billing teams to maintain financial accuracy.
• CRM & Data Accuracy: Maintain Salesforce activity records, ensure data integrity, and support pipeline visibility for the team.
• Document Production: Prepare, format, and quality-check documents using Microsoft Office Suite (Word, Excel, PowerPoint).
• Event & Venue Coordination: Book and manage venues for internal and client events, overseeing logistics and execution.
• Onboarding Operations: Coordinate seamless onboarding for new team members and ensure all operational requirements are met.
• Team Operations Management: Oversee holiday records, provide Executive Assistant coverage during absences, and ensure uninterrupted support.
• Meeting Governance: Attend meetings, document minutes, track action items, and ensure timely follow-through.
• Internal Communications: Assist in producing newsletters and team updates to foster engagement and transparency.
• General Operations & Administration: Manage day-to-day administrative tasks and operational workflows to maintain efficiency.

Qualifications & Experience

• Proven experience as an Executive Assistant, preferably within professional services or a high-paced operational environment.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Ability to multitask, prioritize effectively, and maintain operational discipline in dynamic settings.
• Strong communication and stakeholder-management capabilities, with the ability to engage confidently at senior levels.
• Proactive, adaptable, and solution-oriented mindset with a high degree of professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with CRM or ERP systems is a plus.
• Fluency in Arabic and English; additional language skills are advantageous.

Your Journey at A&M

A&M is committed to delivering an exceptional employee experience that nurtures both professional and personal growth. Through continuous learning initiatives and hands-on development opportunities, you will enhance your operational capabilities and advance your career. Our employees consistently cite our entrepreneurial culture, collaborative environment, and robust growth prospects as key factors in their satisfaction and success at A&M.