Office Operations Coordinator

Join a Legacy of Excellence as an Office Operations Coordinator at MANE

MANE stands as a fifth-generation family-owned enterprise, globally acclaimed for its unparalleled creativity and innovation in the fragrance industry. Since our establishment in 1871, we have been dedicated to crafting scents that elevate daily experiences and celebrate individuality. In the Middle East, fragrances embody elegance and heritage, and at MANE, we seamlessly blend our expertise with a profound respect for tradition to deliver exceptional olfactory experiences. Our mission is to capture what moves people—be it emotions, memories, or aspirations. We invite you to become part of a legacy that values artistry, sustainability, and diversity.

We are currently seeking a highly motivated and organized Office Operations Coordinator to join our dynamic team in Riyadh. In this pivotal role, you will play a central part in ensuring the seamless day-to-day operations of our Saudi office while providing executive and administrative support across a spectrum of business activities. As the first point of contact for the office, you will be instrumental in fostering a professional and welcoming environment, while also facilitating effective collaboration with our team in Dubai.

Reporting directly to the General Manager, Saudi Arabia, and working in close alignment with the Operations Manager in Dubai, your role will require exceptional organizational skills, discretion, and a proactive approach. You will be responsible for maintaining efficient administrative processes, supporting business operations, and contributing to MANE’s unwavering commitment to operational excellence.

Key Responsibilities

• Office Operations Management: Oversee the smooth day-to-day functioning of the office by coordinating administrative activities, managing office logistics, and ensuring all workplace requirements are met.
• Frontline Representation: Act as the primary point of contact for the office, creating a professional and welcoming atmosphere for employees, clients, and visitors.
• Administrative Coordination: Manage critical administrative processes, including travel arrangements, meeting logistics, documentation, correspondence, and office supply procurement.
• Employee Lifecycle Support: Collaborate with the Dubai HR team to facilitate seamless employee onboarding and offboarding, ensuring a positive and efficient experience for all parties involved.
• Confidentiality & Record Management: Handle sensitive information, maintain accurate administrative records, coordinate with vendors, and manage expense-related activities with the utmost professionalism and discretion.
• Cross-Functional Collaboration: Provide administrative support to the Sales Administration team and other commercial functions as required, ensuring alignment with company practices and reporting standards.
• Team Alignment: Work closely with the Dubai team to ensure consistency in administrative processes, company policies, and reporting requirements across both offices.

Ideal Candidate Profile

To thrive in this role, you should possess the following qualifications and attributes:

• Experience: Minimum of 5 years of relevant experience in office administration, business support, or a comparable role.
• Organizational Excellence: Demonstrated ability to manage multiple priorities effectively, with strong organizational and time management skills.
• Communication Skills: Excellent written and verbal communication abilities in both English and Arabic; proficiency in French is considered an asset.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite; experience with SAP is advantageous.
• Professional Attributes: A high level of professionalism, discretion, confidentiality, and meticulous attention to detail.
• Collaboration & Independence: The ability to work autonomously while effectively collaborating with cross-functional and remote teams.

What We Offer

Joining MANE means becoming part of a stable, globally recognized company with deep roots in the fragrance industry. We uphold family-owned values of trust, growth, and long-term commitment, providing a supportive environment where creativity and work-life balance are prioritized. As a member of our energetic and results-driven team, you will benefit from competitive compensation and benefits packages that align with market standards, along with ample opportunities for professional development and career advancement.