Executive Assistant

About the Role

Join a prestigious semi-government entity headquartered in Riyadh, Saudi Arabia, as an Executive Assistant and become an integral part of a dynamic organization dedicated to driving economic development, fostering innovation, and achieving long-term impact across key industries. This role offers a unique opportunity to contribute to a future-focused entity committed to sustainability, operational excellence, and industry leadership. If you are seeking a meaningful and impactful career with a forward-thinking organization, this position is designed for you.

Job Purpose

The Executive Assistant will serve as the backbone of the Executive Office, providing high-level administrative, organizational, and coordination support to the CEO and senior leadership. This role is pivotal in ensuring the seamless operation of the executive office by managing communications, schedules, and protocols while acting as a trusted liaison between the executive team and internal and external stakeholders. The ideal candidate will demonstrate exceptional professionalism, discretion, and the ability to anticipate and address the needs of a fast-paced executive environment.

Key Responsibilities

• Administrative Leadership: Oversee the day-to-day operations of the Executive Office, ensuring efficiency, confidentiality, and adherence to established protocols. Maintain a well-organized and professional office environment that supports the executive team’s objectives.
• Executive Support: Manage the CEO’s schedule with precision, including meetings, travel arrangements, and communications. Ensure all engagements are coordinated with the highest level of accuracy and discretion, balancing competing priorities and deadlines.
• Meeting Coordination: Organize and facilitate internal and external meetings, from agenda preparation and material distribution to minute-taking and post-meeting follow-ups. Ensure all stakeholders are aligned and action items are clearly documented and tracked.
• Stakeholder Liaison: Serve as the primary point of contact between the Executive Office and internal departments, external partners, government entities, and other stakeholders. Facilitate effective communication and collaboration to support organizational goals.
• Document and Correspondence Management: Draft, review, and format high-level correspondence, reports, and presentations with a focus on clarity, professionalism, and accuracy. Ensure all communications reflect the organization’s tone and standards.
• Team Leadership: Supervise and mentor other staff within the Executive Office, fostering a culture of excellence, accountability, and continuous improvement. Provide guidance to ensure consistent service standards and operational efficiency.
• Policy and Protocol Compliance: Ensure the implementation and adherence to executive office policies, protocols, and document control procedures. Maintain meticulous records and uphold the highest standards of confidentiality and integrity.
• Event and Visit Support: Coordinate executive-level events, official visits, and preparations for board or committee meetings. Manage logistics, communications, and follow-ups to ensure seamless execution and a positive experience for all participants.
• Action Tracking and Decision Support: Monitor action items and ensure timely execution of decisions made by the CEO or executive leadership. Provide proactive updates and recommendations to support strategic initiatives and operational goals.

Qualifications and Experience

To excel in this role, candidates must meet the following minimum requirements:

• A Bachelor’s degree in Business Administration, Management, or a related field from a recognized institution.
• Minimum of seven years of progressive experience in an executive support or administrative role, with a proven track record of success in a high-level corporate or semi-government environment.
• Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced setting.
• Strong written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence and reports.
• Demonstrated discretion and integrity in handling sensitive information and confidential communications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with executive office management systems.
• Cultural awareness and the ability to navigate diverse professional environments with tact and diplomacy.