سكرتيره مدير شركة - سعودية

Company Overview

This position is offered by a leading organization based in Riyadh, operating under the guidance of Viral Audience. While the role is presented through a company page associated with Confidential, the hiring entity is an independent organization responsible for managing its own brand and recruitment processes. Candidates are advised to conduct thorough due diligence to confirm the legitimacy and specifics of the opportunity before proceeding with any applications.

Position Summary

We are seeking a highly organized and professional Executive Secretary to support the Company Director in Riyadh. This full-time, on-site role is designed for an individual with exceptional administrative capabilities, strong communication skills, and a commitment to maintaining the highest standards of confidentiality and efficiency. The Executive Secretary will serve as the primary point of contact for the director, ensuring seamless coordination of daily operations and executive-level support.

Key Responsibilities

• Calendar and Schedule Management: Oversee the director’s calendar, including scheduling, rescheduling, and prioritizing meetings, appointments, and events. Ensure alignment with business objectives and minimize scheduling conflicts.
• Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements. Provide detailed travel briefings and ensure all arrangements are executed efficiently.
• Documentation and Reporting: Draft, edit, and format professional correspondence, reports, presentations, and other business documents. Maintain accurate records and ensure timely distribution to relevant stakeholders.
• Communication Management: Handle incoming calls, emails, and inquiries with professionalism and discretion. Act as a liaison between the director and internal or external parties, ensuring clear and concise communication.
• Meeting Coordination: Prepare agendas, minutes, and supporting materials for meetings. Facilitate smooth meeting logistics, including venue booking, attendee coordination, and follow-up on action items.
• Office Administration: Maintain organized filing systems for both physical and electronic documents. Ensure compliance with company policies and data protection regulations.
• Visitor Management: Greet and assist visitors, including clients, partners, and stakeholders. Provide a positive first impression and ensure their needs are met in a professional manner.
• Confidentiality and Compliance: Uphold strict confidentiality standards in all aspects of the role. Adhere to company policies, procedures, and ethical guidelines while supporting the director’s operational and strategic initiatives.

Qualifications and Skills

Applicants should possess the following attributes and qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field. Relevant certifications in office management or executive support are advantageous.
• Minimum of 3-5 years of experience in an executive secretarial or administrative role, preferably within a corporate or multinational environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Exceptional written and verbal communication skills in both Arabic and English. Additional language proficiency is a plus.
• Strong organizational abilities, with a keen attention to detail and the capacity to manage multiple priorities under tight deadlines.
• Demonstrated ability to work independently, exercise sound judgment, and maintain discretion in handling sensitive information.
• Excellent interpersonal skills, with a professional and polished demeanor in all interactions.

Work Environment

This role is based in Riyadh, offering a dynamic and fast-paced work environment within a reputable organization. The Executive Secretary will work closely with the Company Director and senior leadership, contributing to the overall success and efficiency of the company’s operations. The position requires a high level of professionalism, adaptability, and a proactive approach to problem-solving.