Administration Officer

About This Role

We are seeking a highly organised and proactive Administration Officer to join our dynamic team within the Victorian Public Service (VPS). This full-time, ongoing position offers a rewarding opportunity to contribute to the operational efficiency of Community Operations while working alongside a high-performing and dedicated team. The role is classified at VPS Grade VPS2, with a salary range of $62,104 to $79,753 per annum, plus superannuation.

About The Business Unit

The Administration Officer will be part of the Reintegration and Engagement Services Division, a critical component of Corrections Victoria. This Division is responsible for implementing evidence-based, best practice interventions aimed at reducing reoffending and enhancing community safety. Key responsibilities include managing quality assurance systems for risk assessment and case management, delivering clinical intervention programs, and providing transition and reintegration supports. Additionally, the Division oversees Victoria's post-sentence scheme, a civil, non-punitive initiative designed to supervise or detain serious sex and/or violent offenders who pose an unacceptable risk of reoffending after completing their sentences.

About The Role

The Administration Officer will play a pivotal role in ensuring the smooth operation of administrative functions at Rivergum. This position involves a diverse range of responsibilities, including managing reception services by handling both in-person and telephone inquiries, processing incoming and outgoing mail, and preparing basic correspondence. The role also encompasses providing comprehensive HR and finance administration support, including payroll processing, as well as managing fleet and general administrative duties. The successful candidate will collaborate closely with the Management team to ensure operational excellence and support the broader staff group with guidance and administrative assistance.

Key Responsibilities

• Provide high-level administrative support to the Management team and general staff group.
• Process accounts payable and payroll transactions with accuracy and efficiency.
• Manage vehicle fleet administration, including record-keeping and coordination.
• Handle reception duties, including responding to inquiries and managing mail and correspondence.
• Ensure compliance with departmental policies and procedures in all administrative tasks.

About You

To excel in this role, you will bring a strong foundation in administrative practices and a commitment to delivering exceptional service. The ideal candidate will possess the following skills and experience:

• Demonstrated proficiency in the Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience with Oracle Procurement and Accounts Payable systems.
• Strong organisational skills and the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills to interact effectively with staff and external stakeholders.
• Proficiency in electronic information and filing systems, ensuring data accuracy and accessibility.

How To Apply

Interested candidates are invited to submit their application by clicking the Apply button. Please ensure your application includes a comprehensive resume and a covering letter outlining your relevant experience and suitability for the role. Applications can be uploaded in the following formats: .doc, .docx, .pdf, .txt, or .rtf. Late submissions will not be considered.

Pre-Employment Checks

The successful candidate will be required to undergo a series of pre-employment checks, which may include reference checks, national police checks, and misconduct screening. Depending on the role, additional checks such as VicRoads checks, driver’s licence verification, medical assessments, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles) may also be required.

Accessibility and Adjustments

If you require any adjustments to the recruitment and selection process or alternative formats for application materials, please contact the person listed on this advertisement. We are committed to ensuring a fair and inclusive recruitment process for all candidates.

Important Information

Child Safe Statement of Commitment: The Department of Justice and Community Safety is dedicated to the safety and wellbeing of children and young people. We are committed to preventing harm and fostering a culturally safe environment where the rights, voices, and concerns of children and young people are respected and acted upon. Our zero-tolerance policy extends to racism, child abuse, and inequality, ensuring that all interactions with children and young people are conducted with the utmost care and professionalism.