الوصف الوظيفي

Document Controller - Jeddah

We are seeking a highly organized and detail-oriented Document Controller to manage project documentation, correspondence, records, and administrative activities. The successful candidate will ensure all project documents are properly controlled, tracked, distributed, and archived in accordance with company procedures and project requirements. The role also involves providing administrative support to project teams and maintaining efficient document management systems.

Key Responsibilities:
Establish and maintain an effective document control system.
Receive, log, register, track, and distribute incoming and outgoing documents.
Maintain document registers, transmittals, correspondence logs, and records databases.
Ensure all project documents are accurately filed, archived, and retrievable.
Monitor document revisions and maintain version control.
Upload, manage, and update information within Electronic Document Management Systems (EDMS).
Ensure compliance with company document control procedures and client requirements.
Coordinate document submissions between Company, project teams, contractors, consultants, and clients.
Prepare regular document control reports and status updates.
Provide administrative support to project managers, engineers, and site teams.
Prepare meeting agendas, minutes of meetings (MoM), and action trackers.
Manage project correspondence and office communications.
Maintain office filing systems, records, and project databases.
Assist in preparing project reports, presentations, and contractual documentation.
Maintain confidential records and ensure data security.
Manage project closeout documentation and final archiving.
Facilitate audits by providing accurate and complete documentation.
Liaise with stakeholders regarding documentation requirements.
Follow up on overdue submissions and approvals.
Ensure timely circulation of approved documents to relevant stakeholders.

Required Qualifications:

Diploma or Bachelor's Degree in Business Administration, Management, Engineering, Information Management, or a related field.
Minimum 5 years of experience in document control and administrative support.
Knowledge of document control practices and records management procedures.
Certification in document control or project administration is an advantage.

Technical Skills:

Proficiency in Microsoft Office Suite.
Experience with Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Autodesk Construction Cloud (ACC), or Oracle Primavera Unifier.
Excellent document tracking and filing capabilities.
Strong data entry and reporting skills.
Familiarity with project workflows and construction documentation processes.

Soft Skills: