Secretary Support (Accounting Background Required + Previous Law Firm Experience)

About the Role

We are seeking a meticulous and proactive Secretary Support with a strong foundation in accounting and prior experience in a law firm to enhance our administrative and financial operations in Jeddah, Saudi Arabia. This role is pivotal in ensuring the seamless functioning of our billing, accounting, and secretarial processes while providing essential support to our legal team. The ideal candidate will possess a blend of organizational acumen, financial literacy, and professional communication skills to thrive in a dynamic corporate environment.

Key Responsibilities

• Billing and Time Management: Assist attorneys in accurately recording and maintaining time entries in the firm’s billing system, ensuring compliance with deadlines and firm policies. Monitor outstanding or incomplete time entries and follow up proactively to prevent delays in invoicing.
• Invoice Processing and Client Communication: Prepare, issue, and distribute client invoices in collaboration with the Finance and Legal teams. Address billing inquiries from clients with professionalism, clarity, and efficiency, ensuring timely resolution of payment-related issues.
• Administrative and Secretarial Support: Provide high-level administrative and secretarial assistance to lawyers and other departments, including managing correspondence, scheduling appointments, and maintaining organized records. Serve as a reliable point of contact for internal and external stakeholders.
• Accounting and Financial Support: Contribute to the firm’s financial operations by processing invoices, maintaining expense records, and assisting with accounting-related tasks. Ensure all financial documentation is accurate, up-to-date, and securely stored in compliance with firm protocols.
• Cross-Functional Coordination: Collaborate with internal teams—such as Finance, Legal, and Operations—to streamline workflows and support day-to-day activities. Liaise with external parties, including clients, vendors, and service providers, to facilitate smooth transactions and communications.
• General Office Management: Perform a variety of administrative duties as assigned, including filing, data entry, and maintaining office supplies. Uphold the firm’s standards for professionalism, confidentiality, and efficiency in all tasks.

Qualifications and Skills

• Education: Bachelor’s degree or diploma in Accounting, Business Administration, Finance, or a related field. Relevant certifications or coursework in accounting principles are advantageous.
• Professional Experience: Prior experience in an administrative, secretarial, or accounting support role is highly desirable, with a preference for candidates with exposure to law firm environments. Familiarity with legal billing systems and accounting software is a plus.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, particularly Excel, are essential. Experience with billing software, accounting tools, or legal management systems is beneficial.
• Language and Communication: Fluency in both Arabic and English, both written and spoken, is required. Strong interpersonal and communication skills are critical for interacting with clients, colleagues, and stakeholders.
• Core Competencies:
  • Exceptional organizational abilities and meticulous attention to detail.
  • Proven ability to prioritize tasks, work independently, and meet tight deadlines in a fast-paced setting.
  • Discretion and integrity in handling confidential information.
  • Adaptability and problem-solving skills to navigate evolving priorities and challenges.

Why Join Us?

As a member of our esteemed law firm, you will benefit from a collaborative work environment, professional growth opportunities, and the satisfaction of contributing to a firm with over five decades of excellence. We offer competitive compensation, a supportive culture, and the chance to develop your skills in a dynamic and respected organization.

Application Process

Interested candidates are invited to submit their updated CV and a compelling cover letter to [email protected]. Please ensure your application highlights your relevant experience and qualifications to stand out in our selection process.