Office Manager / Executive Assistant

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a globally recognized consulting firm distinguished by its entrepreneurial spirit, action-oriented approach, and unwavering commitment to delivering measurable results. Our team comprises dynamic professionals who adopt a hands-on methodology to address client challenges and unlock their full potential. At A&M, we foster a culture that values independent thinkers and proactive problem-solvers, enabling our people to make a tangible impact on our clients and the broader industry. Our collaborative work environment, coupled with A&M’s core values—Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—creates a workplace where excellence and engagement thrive.

The Team

A&M’s Tax practice operates with a unique advantage: the absence of audit conflicts, allowing us to serve as trusted advisors to our clients. We provide meaningful career development opportunities, a collaborative atmosphere, and a merit-based framework for recognition and reward, ensuring that our team members are empowered to grow and succeed.

The Role

We are seeking a highly organized and operations-minded Executive Assistant to provide comprehensive support to the Managing Directors of our Tax Team. This pivotal role is instrumental in maintaining the seamless functioning of daily operations, enhancing workflow efficiency, and enabling senior leadership to concentrate on strategic initiatives. The ideal candidate will demonstrate exceptional composure under pressure, meticulous attention to detail, and a proactive approach to problem-solving. You will work closely with senior stakeholders, anticipate their needs, streamline processes, and uphold operational excellence across the team.

Key Responsibilities

• Executive Operations Support: Manage end-to-end diary coordination to optimize time allocation and align priorities with business objectives.
• Meeting & Logistics Coordination: Oversee the scheduling of meetings, prepare comprehensive agendas, manage room and virtual conference bookings, and ensure all operational requirements are met.
• Travel Operations: Coordinate complex travel arrangements, including flights, accommodations, visas, ground transportation, and train bookings, while ensuring cost-effectiveness and seamless execution.
• Financial Administration: Process expense reports, submit invoices, and liaise with finance and billing teams to maintain accurate financial records.
• CRM & Data Accuracy: Maintain Salesforce activity records, ensure data integrity, and support pipeline visibility to enhance client relationship management.
• Document Production: Prepare, format, and quality-check documents using Microsoft Office Suite (Word, Excel, PowerPoint) to meet professional standards.
• Event & Venue Coordination: Book and manage venues for internal and client events, oversee logistics, and ensure flawless execution.
• Onboarding Operations: Coordinate the onboarding process for new team members, ensuring operational readiness and a smooth transition.
• Team Operations Management: Maintain holiday records, provide executive assistant coverage during absences, and ensure continuity of support across the team.
• Meeting Governance: Attend meetings, take detailed minutes, track action items, and ensure timely follow-through to drive accountability.
• Internal Communications: Support the creation and distribution of newsletters and team updates to foster effective communication.
• General Operations & Administration: Manage day-to-day administrative tasks and operational workflows to maintain efficiency and productivity.

Qualifications & Experience

• Proven experience as an Executive Assistant, preferably within professional services or a high-paced operational environment.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Ability to multitask, prioritize effectively, and maintain operational discipline in a fast-paced setting.
• Strong communication and stakeholder-management capabilities, with the ability to engage confidently at all levels.
• Proactive mindset, adaptability, and a solutions-focused approach to challenges.
• High level of discretion, professionalism, and integrity in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.
• Experience with CRM or ERP systems is considered advantageous.
• Fluency in both Arabic and English is required; additional language skills are a plus.

Your Journey at A&M

At A&M, we are committed to fostering an employee experience that nurtures both professional and personal growth. Through continuous learning initiatives and on-the-job development opportunities, you will have the chance to enhance your operational capabilities and advance your career. Our employees consistently cite our entrepreneurial culture, collaborative environment, and robust growth prospects as key factors that make A&M an exceptional place to work. Join us and be part of a team that values your contributions and invests in your success.