Store Keeper

Position Overview

We are seeking a meticulous and experienced Store Keeper to join our team, ensuring the efficient management, organization, and distribution of inventory within our facility. In this critical role, you will oversee all aspects of inventory control, from receiving and inspection to storage and order processing, while maintaining strict adherence to health, safety, and environmental standards. The ideal candidate will possess a strong background in inventory management, exceptional attention to detail, and the ability to collaborate effectively with cross-functional teams to support operational excellence.

Key Responsibilities

The Store Keeper will play a pivotal role in maintaining the integrity of our inventory system. Your core responsibilities will include:

• Inventory Management:
  • Maintain precise and up-to-date records of all incoming and outgoing inventory items, ensuring stock levels are accurately reflected in the inventory management system.
  • Conduct regular stock counts and audits to verify inventory accuracy, promptly identifying and resolving discrepancies or shortages to prevent operational disruptions.
• Receiving and Inspection:
  • Oversee the receipt of materials, equipment, and spare parts, ensuring all items are correctly documented, inspected for quality, and stored in compliance with organizational standards.
  • Verify that received items align with purchase orders in terms of quantity, specifications, and quality, escalating any discrepancies to the appropriate stakeholders for resolution.
• Storage and Organization:
  • Optimize storage space by implementing efficient organization systems that enhance accessibility and safety while minimizing clutter and waste.
  • Develop and maintain a systematic inventory labeling and categorization system to streamline retrieval processes and improve operational efficiency.
• Order Processing:
  • Prepare requisitions for required items based on inventory levels and operational demands, collaborating closely with the Supply Chain Officer to ensure timely approvals.
  • Process and monitor purchase orders for spare parts and materials, tracking deliveries to ensure alignment with maintenance and operational schedules.
• Stock Control:
  • Monitor stock levels continuously, recommending reordering actions to prevent shortages that could impact operational continuity.
  • Manage surplus and obsolete inventory by coordinating with relevant departments to identify solutions for excess stock, such as redistribution or disposal.
• Documentation and Record Keeping:
  • Maintain comprehensive and accurate records of inventory movements, receipts, and shipments within the inventory management system.
  • Prepare detailed reports on inventory levels, stock valuations, and transaction histories for review by the Supply Chain Officer and other stakeholders.
• Health, Safety, and Environmental Compliance:
  • Adhere rigorously to safety protocols and organizational policies governing material handling, storage, and waste management to ensure a secure work environment.
  • Maintain a clean, organized, and hazard-free workspace, conducting regular inspections to uphold compliance with health and safety regulations.
• Collaboration and Communication:
  • Work collaboratively with maintenance, operations, and procurement teams to align inventory management practices with operational needs and strategic objectives.
  • Communicate effectively with suppliers to address delivery delays, quality concerns, or specification discrepancies, fostering strong vendor relationships.
• Continuous Improvement:
  • Identify opportunities to enhance inventory management processes and warehouse operations, proposing innovative solutions to the Supply Chain Officer for implementation.
  • Participate in training and development programs to stay current with industry best practices and emerging technologies in storekeeping and inventory control.

Qualifications and Requirements

To excel in this role, candidates must meet the following criteria:

• Education: A high school diploma or equivalent is required. A diploma or degree in supply chain management, logistics, or a related field is highly preferred.
• Experience: Minimum of five years of hands-on experience in storekeeping or inventory management, with a preference for candidates with a background in industrial or power generation environments.
• Technical Skills: Proficiency in inventory management software and Microsoft Office applications is essential. A solid understanding of inventory control practices and procedures is required.
• Attention to Detail: Exceptional organizational skills and a meticulous approach to detail are critical to maintaining accuracy in inventory records and preventing discrepancies.
• Physical Requirements: The ability to safely lift and move heavy items, as well as perform physically demanding tasks in a warehouse setting, is necessary.
• Personal Attributes:
  • Strong communication and interpersonal skills to facilitate effective collaboration with internal and external stakeholders.
  • Capacity to work both independently and as part of a team, demonstrating adaptability and a proactive mindset in problem-solving.
  • A results-driven approach with a commitment to continuous improvement and operational excellence.