الوصف الوظيفي

Senior Document Controller

The Senior Document Controller is a pivotal role responsible for managing, controlling, and maintaining all project documentation throughout the project lifecycle. This role ensures that engineering, technical, commercial, and contractual documents are accurately processed, distributed, archived, and maintained in compliance with company procedures, client requirements, and quality management standards.

Responsibilities:
Develop and maintain document control procedures and workflows.
Manage the receipt, registration, distribution, tracking, and filing of project documents.
Ensure all incoming and outgoing documents are reviewed for completeness and compliance before distribution.
Maintain document numbering, revision control, and approval status.
Administer electronic document management systems (EDMS) such as Aconex, Procore, SharePoint, or similar platforms.
Coordinate with engineering, procurement, construction, quality, and client teams to ensure timely document submissions.
Generate document status reports, transmittals, and project document registers.
Monitor overdue documents and follow up with responsible stakeholders.
Maintain confidentiality and security of sensitive project information.
Archive project documentation in accordance with company and client requirements upon project completion.
Support internal and external audits related to document control processes.
Train and mentor junior document controllers on document management procedures and systems.
Identify opportunities to improve document control processes and implement best practices.

Qualifications:
Bachelor's degree or Diploma in Business Administration, Engineering, Information Management, or a related discipline.
Minimum of 7–10 years of experience in document control, preferably within construction, engineering, EPC, or infrastructure projects.
Experience working on large-scale, multi-disciplinary projects.
Professional certification in document control or records management is an advantage.

Required Skills:
Proficiency in Electronic Document Management Systems (Aconex, Procore, SharePoint, EDMS, Documentum, etc.).
Advanced knowledge of Microsoft Office, particularly Excel.
Strong understanding of document numbering systems, revision control, and transmittal management.
Knowledge of ISO 9001 document control requirements.
Ability to prepare reports and maintain accurate document registers.