Administrative Assistant

About KBR Sustainable Technology Solutions (STS)

KBR Sustainable Technology Solutions (STS) delivers comprehensive, high-value solutions across the entire asset lifecycle. Our offerings include cutting-edge licensed process technologies, specialized advisory services, deep technical expertise, energy transition solutions, advanced design capabilities, and intelligent optimization tools for both planned and operational assets. As a key player in driving sustainability and operational excellence, we empower organizations to achieve their strategic goals with precision and innovation.

Key Responsibilities

The Administrative Assistant plays a pivotal role in ensuring the smooth and efficient operation of our organization. This position is responsible for maintaining and distributing up-to-date documentation, supporting personnel in managing essential records, and facilitating seamless communication across all departments. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

• Documentation Management: Maintain and distribute accurate, up-to-date documentation related to the organization, ensuring all revisions are communicated promptly to relevant stakeholders. Assist in organizing and updating records, including minutes of meetings, reports, manuals, brochures, forms, checklists, and instructional materials.
• Performance and Progress Reporting: Support personnel in preparing performance and progress reports for various activities and projects. Develop and maintain accurate graphs, charts, and statistical data to ensure consistency and reliability in reporting.
• Database and Software Utilization: Leverage database management systems such as SAP and other relevant software applications to create and maintain electronic registers. Track and archive documents, reports, and recommendations to ensure easy retrieval and compliance with organizational standards.
• Employee Activity Tracking: Collect and maintain regular activity reports of employees, including attendance records, leave management, absenteeism, and vacation tracking. Prepare daily timesheet records and assist in compiling performance appraisal reports to support organizational decision-making.
• Data Analysis and Reporting: Collate and analyze data from various sources to generate regular summaries for the Organization Head. Ensure that reports are comprehensive, accurate, and delivered in a timely manner.
• Correspondence and Mail Management: Respond to inquiries and correspondence, route incoming mail efficiently, and prepare outgoing mail as directed. Maintain organized work files, records, and documents to support operational workflows.
• Training and Development Coordination: Collaborate with the Training and Career Development Division to identify training needs for organizational personnel. Assist in enrolling employees in relevant courses, coordinate their participation, and follow up on attendance to ensure continuous professional growth.
• Procurement and Office Support: Coordinate with the Material and Services Procurement team to prepare and process requisitions for office stationery and supplies. Ensure that all procurement activities align with organizational policies and budgetary constraints.
• Office Equipment Management: Operate a range of office equipment, including printers, fax machines, copiers, and telephones, to perform administrative tasks efficiently. Ensure that all equipment is well-maintained and functions properly in coordination with relevant personnel.
• Safety and Compliance: Adhere to safe work practices, hazardous work regulations, and personal protective equipment (PPE) usage as per SATORP standards. Promote a culture of safety by encouraging the reporting of near misses, unsafe conditions, and acts. Participate in safety audits to ensure compliance and continuous improvement.

Qualifications and Experience

To excel in this role, candidates must meet the following requirements:

• Minimum of 5 years of experience in Oil & Gas maintenance with a High School diploma.
• Minimum of 3 years of experience in Oil & Gas maintenance with a Diploma qualification.

We are committed to fostering a diverse and inclusive workplace where every employee can belong, connect, and grow. Join us and be part of a dynamic team dedicated to delivering sustainable technology solutions that drive progress and innovation.