Project Coordinator

About NEXT GCC

NEXT GCC, the regional division of Next Group, stands as a premier integrated communications and live experience platform, recognized as Italy’s Best Event Agency for 2025. With a legacy spanning four decades, the group specializes in crafting exceptional events, activations, and brand experiences across the Middle East and North Africa. By blending innovation with strategic execution, NEXT GCC delivers unparalleled solutions that elevate brand engagement and create lasting impressions.

Role Overview

We are seeking a dynamic and detail-oriented Project Coordinator to join our team. This role is designed to provide operational support to Project Managers in the planning, coordination, and execution of multiple projects simultaneously. The ideal candidate will play a pivotal role in ensuring seamless project delivery, from the handover of proposals through to live event execution and final project close-out. This position offers an excellent opportunity for early-career professionals to gain hands-on experience in end-to-end event management within a fast-paced, international environment.

Key Responsibilities

• Project Planning and Coordination: Assist Project Managers in the meticulous planning and coordination of events, ensuring all deliverables are met on time and within budget.
• Documentation and Tracking: Maintain accurate project trackers, documentation, and reporting to ensure transparency and accountability throughout the project lifecycle.
• Supplier and Logistics Management: Coordinate with suppliers, vendors, and internal teams to secure necessary resources, negotiate contracts, and ensure timely delivery of services.
• Deadline and Risk Monitoring: Proactively monitor project timelines, identify potential risks, and implement mitigation strategies to prevent delays or disruptions.
• On-Site Support: Provide essential operational support during live events, including setup, coordination, and troubleshooting to ensure flawless execution.
• Cross-Functional Collaboration: Work closely with the Creative and Business Development teams to contribute operational insights, such as venue research and proposal development, to enhance project outcomes.

Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Event Management, Hospitality, Marketing, or a related field.
• Experience: 0–2 years of relevant experience; fresh graduates with strong internship experience are encouraged to apply.
• Eligibility: Only Saudi nationals will be considered for this role.
• Language Proficiency: Fluency in both Arabic and English, both written and spoken, is required.
• Technical Skills: Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint, is essential.
• Soft Skills: Exceptional organizational and time management abilities, with a keen attention to detail and a proactive, solutions-oriented mindset.
• Work Environment: Ability to thrive in a high-pressure events environment, with the flexibility to accommodate event schedules, including evenings and weekends as needed.

If you are a motivated professional eager to launch your career in event management and contribute to the success of world-class projects, we invite you to apply and become part of our dynamic team at NEXT GCC.