Executive Secretary - saudi only

About Centriq Medical Company

Centriq Medical Company is a dynamic and forward-thinking organization at the forefront of Saudi Arabia’s skincare and aesthetics industry. With a mission to revolutionize the market, Centriq is rapidly expanding its footprint through a network of fully owned clinics while also providing operational support to independent clinics and practitioners seeking to streamline their business management. By harnessing the expertise of seasoned industry professionals, the company is committed to enhancing both customer experiences and operational standards through cutting-edge digitization, advanced technology, streamlined processes, and innovative marketing strategies. Currently operating five state-of-the-art clinics in Riyadh, Centriq is on a trajectory of sustained growth and is poised to establish itself as a dominant force in the regional aesthetics sector.

Position Overview

We are seeking a highly organized and professional Executive Secretary to provide exceptional administrative support to our senior leadership team. This is a full-time, on-site position based in Riyadh, where you will play a pivotal role in ensuring the smooth and efficient operation of our executive offices. Your responsibilities will encompass a wide range of high-level administrative tasks, including managing executive calendars, coordinating meetings, arranging domestic and international travel, and preparing comprehensive reports, presentations, and correspondence. Additionally, you will serve as a key liaison between executives, internal teams, clients, and external partners, maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Administrative Leadership: Manage and maintain executive calendars, ensuring optimal scheduling of meetings, appointments, and strategic engagements while minimizing conflicts and maximizing productivity.
• Communication Coordination: Facilitate seamless internal and external communications by drafting, editing, and distributing professional correspondence, emails, and other communications on behalf of executives.
• Travel and Logistics: Organize and coordinate all aspects of executive travel, including itinerary planning, flight and hotel bookings, ground transportation, and expense reporting, ensuring efficiency and adherence to company policies.
• Documentation and Record Management: Prepare, review, and maintain confidential records, legal documents, and corporate filings with meticulous attention to detail and compliance with regulatory standards.
• Meeting and Event Support: Assist in the planning, coordination, and execution of executive meetings, board sessions, and corporate events, including agenda preparation, venue arrangements, and follow-up actions.
• Operational Assistance: Provide administrative support to clinic operations by coordinating with internal teams, managing documentation, and ensuring the timely completion of critical tasks.
• Stakeholder Engagement: Act as a professional point of contact for clients, partners, and stakeholders, addressing inquiries, scheduling appointments, and fostering positive relationships to enhance the company’s reputation.
• Technology and Tools: Utilize advanced office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as other digital tools and platforms to streamline workflows and enhance productivity.

Qualifications and Skills

• Professional Experience: Proven track record in executive administrative support, preferably in a corporate, healthcare, or aesthetics environment, with a minimum of 3-5 years of relevant experience.
• Administrative Proficiency: Strong clerical skills, including document preparation, data entry, filing, and record management, with an emphasis on accuracy and confidentiality.
• Communication Excellence: Exceptional written and verbal communication skills, enabling clear, concise, and professional interactions with executives, colleagues, and external stakeholders.
• Organizational Agility: Demonstrated ability to manage multiple priorities in a fast-paced environment, with exceptional time management, prioritization, and problem-solving skills.
• Technical Competency: Proficiency in Microsoft Office Suite and familiarity with digital tools and workflows, including calendar management systems, presentation software, and database tools.
• Attention to Detail: A meticulous approach to tasks, ensuring accuracy in documentation, scheduling, and correspondence while maintaining strict confidentiality.
• Customer-Centric Mindset: A proactive and service-oriented attitude, with the ability to anticipate needs, resolve issues efficiently, and contribute to a positive client experience.
• Location and Collaboration: Ability to work on-site in Riyadh and collaborate effectively with cross-functional teams, including executives, clinic staff, and external partners.

If you are a detail-oriented professional with a passion for excellence and a desire to contribute to a rapidly growing company in the aesthetics industry, we invite you to apply for this critical role. Join Centriq Medical Company and be part of a team that is redefining standards in skincare and aesthetics through innovation, technology, and unparalleled service.