Document Controller

Position Overview

We are seeking a meticulous and organized Document Controller to join our dynamic team. In this pivotal role, you will be responsible for establishing and maintaining robust systems for processing all project-related documentation, including contractor communications, design and construction documents, and other critical records. Your expertise will ensure the accurate tracking, organization, and distribution of documents throughout the entire project lifecycle, fostering efficiency and compliance at every stage.

Key Responsibilities

• Document Management: Act as the primary interface for document control between the client and consultant, managing all incoming and outgoing project documentation with precision. Ensure accuracy, completeness, and adherence to project documentation requirements.
• System Administration: Register, track, and control documents, drawings, technical submissions, and correspondence using the approved Document Management System (DMS). Maintain proper document numbering, revision control, metadata accuracy, and compliance with project naming conventions.
• Quality Assurance: Receive and verify documentation submitted by consultants to ensure compliance with standard project documentation protocols. Distribute documents to relevant client departments for review and approval, monitoring review cycles to ensure timely feedback.
• Process Optimization: Follow up on overdue responses and facilitate the timely return of comments to consultants. Provide training and ongoing support to clients on document control procedures and the effective use of the DMS.
• Collaboration & Support: Collaborate with cross-functional teams to streamline document workflows and enhance operational efficiency. Perform additional duties as requested to support project objectives and organizational goals.

Qualifications & Skills

To excel in this role, you should possess the following qualifications and competencies:

• Professional Experience: Minimum of 5 years of relevant work experience in document control or a closely related field.
• Relationship Building: Proven ability to establish and maintain strong working relationships within complex organizational structures, including clients, consultants, and internal teams.
• Technical Proficiency: In-depth knowledge of document control systems and procedures, including registration, monitoring, coordination, and reporting. Degree qualified in a relevant field, with a preference for IT-related disciplines.
• Communication Skills: Exceptional written and verbal communication skills in English, enabling clear and confident interactions with stakeholders at all levels.
• Technological Competence: Proficiency in Microsoft Office Tools and comprehensive knowledge of Electronic Document Management Systems (EDMS) applications. Experience with Oracle ACONEX is essential.

Rewards & Benefits

Join a forward-thinking organization that values your contributions and invests in your growth. Our comprehensive rewards package includes:

• Competitive Compensation: Tax-free salary structure to maximize your earnings.
• Insurance Coverage: Life insurance and comprehensive medical insurance for your peace of mind.
• Work-Life Balance: Generous annual leave balance to support your well-being.
• Financial Security: Company gratuity scheme and discretionary bonus program to recognize your achievements.
• Travel & Logistics: Annual flight contribution, transportation, and housing allowances to ease your commute and relocation needs.
• Employee Wellbeing: Access to a 24/7 Employee Wellbeing Program, offering specialist support in finance, legal matters, family care, personal health, fitness, and nutrition.
• Professional Development: Opportunities to enhance your skills, expand your expertise, and achieve recognition for your impactful contributions.

About AtkinsRéalis

AtkinsRéalis is a world-class engineering services and nuclear organization dedicated to transforming global infrastructure and energy systems. By connecting people, data, and technology, we collaborate with industry partners and clients to engineer a better future for our planet and its people. Our global team of consultants, designers, engineers, and project managers is committed to delivering innovative solutions that drive sustainable progress. Explore how you can be part of this transformative journey and make a lasting impact.