Admin Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at a prestigious luxury hospitality property located on the stunning Ummahat Island 1 in the Red Sea, Saudi Arabia. In this pivotal role, you will serve as the backbone of our administrative operations, ensuring seamless coordination, efficient data management, and exceptional guest service. Your responsibilities will encompass a wide range of administrative tasks, from maintaining records and handling correspondence to supporting team objectives and upholding the highest standards of professionalism.

Key Responsibilities

• Data Management and Record Keeping: Utilize keyboards, mice, or trackballs to input, retrieve, and update information in computer databases, ensuring accuracy in records, files, and reservation systems. Respond promptly and professionally to guest inquiries and requests.
• Information Transmission: Facilitate the transfer of information and documents via computers, email, or fax machines. Operate standard office equipment beyond computer systems to support daily operations.
• Document Preparation: Leverage word processing, spreadsheet, database, and presentation software to draft correspondence, memos, reports, and other essential documents. Process incoming and outgoing mail, including date-stamped distribution and filing.
• Filing and Organization: Develop, maintain, and update both digital and paper-based filing systems for records, reports, and documentation. Ensure all materials are systematically categorized, archived, and easily accessible.
• Guest and Team Interaction: Adhere to company policies and procedures while maintaining a neat and professional appearance. Greet and thank guests in accordance with company standards, anticipate and fulfill service needs, and provide assistance to individuals with disabilities. Communicate clearly and professionally with colleagues and guests, ensuring all interactions reflect the brand’s commitment to excellence.
• Confidentiality and Asset Protection: Safeguard proprietary information and company assets with the utmost discretion. Handle sensitive data with integrity and ensure compliance with all regulatory and company guidelines.
• Team Collaboration: Foster positive working relationships with colleagues to support collective goals. Listen actively, address concerns appropriately, and contribute to a cohesive and productive work environment.
• Physical Requirements: Independently move, lift, carry, push, pull, and place objects weighing up to 10 pounds. Adapt to the physical demands of the role while maintaining efficiency and attention to detail.
• Additional Duties: Perform other reasonable tasks as assigned by supervisors to support the smooth operation of the department and the property.

Qualifications and Attributes

Ideal candidates will possess a minimum of one year of relevant administrative experience, preferably within the hospitality industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems are essential. Strong organizational skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment are critical to success in this role. Candidates must demonstrate excellent written and verbal communication skills, a customer-centric approach, and a commitment to maintaining the highest standards of professionalism and confidentiality.

Why Join Us?

As part of Marriott International, a global leader in hospitality, you will become part of a diverse and inclusive team that values individuality and fosters professional growth. Our commitment to equal employment opportunity ensures that all applicants are considered based on merit, without discrimination on the basis of disability, veteran status, or other protected characteristics. At Ritz-Carlton, we are renowned for blending timeless elegance with modern innovation, delivering unparalleled guest experiences through our signature service excellence. This is your opportunity to embark on a rewarding career with a brand synonymous with luxury, sophistication, and unforgettable hospitality.

Join us and be part of a legacy where your contributions are valued, your potential is recognized, and your career aspirations are supported. Together, we will continue to redefine the art of hospitality and create extraordinary moments for our guests.