Executive Assistant

About Manzil

Manzil stands at the forefront of Saudi Arabia’s co-living and transportation sector, revolutionizing the way blue-collar workers access dignified, affordable, and technologically advanced housing solutions. As a pioneering prop-tech enterprise, we specialize in hybrid models, subleasing, property development, and a cutting-edge C2B marketplace. Our mission is to empower companies by seamlessly housing and relocating their workforce, eliminating operational burdens while unlocking new revenue streams for landlords and real estate investors. With a commitment to operational excellence and strategic public-sector partnerships, Manzil is redefining labor housing and real estate services across the Kingdom.

Position Overview

We are seeking a highly skilled and dynamic Executive Assistant to the CEO to serve as a strategic and operational partner in Riyadh, Saudi Arabia. This full-time, on-site/hybrid role is designed for a seasoned professional who thrives in a fast-paced, multi-faceted environment. The ideal candidate will act as a force multiplier, ensuring the CEO’s strategic priorities are executed efficiently across all departments while maintaining an exceptional office environment. This senior-level position demands a proactive mindset, exceptional professionalism, and the ability to navigate complex interactions with government entities and key stakeholders.

Key Responsibilities

• Strategic Calendar & Time Management:
  • Manage the CEO’s complex calendar, ensuring alignment with high-priority meetings, strategic initiatives, and cross-departmental objectives.
  • Attend leadership meetings to document action items, track progress, and proactively follow up with department heads to ensure timely deliverables.
  • Prepare comprehensive reports, presentations, and meeting materials tailored to senior management’s needs.
  • Coordinate intricate travel logistics, including itineraries, accommodations, and transportation, while managing administrative requirements such as expenses, memberships, and documentation.
• Office Operations & CEO Correspondence:
  • Draft, review, and manage all CEO correspondence, including sensitive documents such as faxes, mail, checks, and legal or financial communications.
  • Support the CEO in preparing materials for critical initiatives, such as hiring processes, approvals, and administrative tasks.
  • Oversee office logistics, including supply procurement, record maintenance, and adherence to company policies and compliance standards.
• Cross-Functional Collaboration:
  • Act as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating seamless communication between the CEO and key partners.
  • Collaborate on special projects, event planning, and ad-hoc tasks to support the CEO’s strategic vision and operational goals.
• Document & Workflow Excellence:
  • Handle confidential information with the utmost discretion, ensuring all communications and documents remain secure and compliant with data protection protocols.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other materials with precision, maintaining a high standard of accuracy and attention to detail.

Qualifications & Requirements

• Experience: Minimum of 5 years of professional experience supporting C-level executives, preferably in a high-growth or multi-entity organization.
• Language Proficiency: Professional fluency in English (written and spoken) is essential for effective communication in a global business environment.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), ERP systems, and digital workflow tools to streamline administrative and operational processes.
• Proactive Mindset: Demonstrated ability to anticipate needs, solve problems independently, and take initiative in a dynamic setting.
• Professionalism & Executive Presence: A polished demeanor, strong interpersonal skills, and the ability to represent the CEO and company in interactions with government entities, investors, and key partners.

Why Join Manzil?

As an Executive Assistant at Manzil, you will play a pivotal role in shaping the future of labor housing and real estate services in Saudi Arabia. You will gain exposure to high-level strategic initiatives, collaborate with a talented and driven team, and contribute to a mission-driven organization that is transforming the lives of blue-collar workers. This role offers a unique opportunity to grow professionally while making a tangible impact in a fast-evolving industry.