Project Coordinator

Position Overview

We are seeking a highly organized and proactive Project Coordinator to join our dynamic team in Madinah, Saudi Arabia. This pivotal role will be based on-site at our project location, where you will play a critical part in ensuring the seamless execution of project activities while maintaining strict adherence to quality, health, safety, and environmental (HSE) standards. The ideal candidate will serve as a central liaison between all stakeholders, driving efficiency, compliance, and timely reporting to support the successful delivery of our projects.

Key Responsibilities

The Project Coordinator will be responsible for overseeing daily project operations, monitoring progress, and ensuring alignment with established quality and HSE protocols. Your duties will include:

• Project Execution & Monitoring: Track and follow up on daily project activities to ensure timely and efficient completion, identifying potential bottlenecks and implementing corrective measures as needed.
• Quality & Compliance Assurance: Monitor project activities to guarantee strict compliance with quality standards, environmental regulations, and HSE requirements, mitigating risks and ensuring a safe working environment.
• Stakeholder Coordination: Act as a bridge between the Project Management team, Sales Department, clients, and internal departments, facilitating clear communication and collaboration to align project objectives with business goals.
• Reporting & Documentation: Prepare and submit comprehensive progress reports, quality assessments, HSE compliance reports, and sales performance updates to senior management and stakeholders. Document observations, recommendations, and action plans to drive continuous improvement.
• Client & Vendor Liaison: Represent the company in client meetings, ensuring transparent communication, addressing concerns, and fostering strong professional relationships to enhance client satisfaction and project success.
• Process Optimization: Proactively identify opportunities for process improvements, cost efficiencies, and risk mitigation, providing data-driven recommendations to enhance project outcomes and operational excellence.
• Regulatory Adherence: Ensure full compliance with local, regional, and international environmental health and safety regulations, as well as company policies and industry standards.

Qualifications & Experience

To excel in this role, candidates must meet the following criteria:

• Education: A Bachelor’s degree in Engineering, Business Administration, Project Management, or a related field from a recognized institution.
• Professional Experience: A minimum of 10 years of hands-on experience in construction projects, with at least 3 years in a project management or coordination capacity. Experience in large-scale construction projects is highly desirable.
• Certifications: A Project Management Professional (PMP) certification is preferred but not mandatory.
• Technical Proficiency: Advanced skills in Primavera P6 for project scheduling, Microsoft Office Suite (Word, Excel, PowerPoint) for reporting and analysis, and AutoCAD for reviewing project drawings and plans.

Core Competencies

We are looking for a candidate with exceptional leadership, analytical, and communication skills to thrive in this role. The ideal Project Coordinator will possess:

• Leadership & Team Coordination: The ability to lead cross-functional teams, delegate tasks effectively, and foster a collaborative work environment.
• Project Planning & Organization: Strong planning capabilities with a keen eye for detail to manage multiple projects, deadlines, and priorities simultaneously.
• Communication & Interpersonal Skills: Excellent verbal and written communication skills to engage with stakeholders at all levels, from clients to senior management.
• Analytical & Problem-Solving Abilities: A strategic mindset with the capacity to analyze complex data, identify trends, and propose actionable solutions to challenges.
• Adaptability & Resilience: The flexibility to navigate dynamic project environments, adapt to changing priorities, and maintain composure under pressure.

Why Join Us?

As a Project Coordinator, you will have the opportunity to contribute to high-impact projects in a fast-paced, rewarding environment. This role offers professional growth, exposure to cutting-edge project management tools, and the chance to work alongside industry experts in one of the most dynamic regions in Saudi Arabia. If you are a results-driven professional with a passion for excellence and a commitment to delivering outstanding project outcomes, we invite you to apply and take the next step in your career with us.