Administrative Assistant (Tamheer)

About Innovative Solutions (IS)

Innovative Solutions (IS) stands at the forefront of the cybersecurity industry, having been established in 2003 with a strong presence across the Middle East. Headquartered in Riyadh, our company operates additional offices in Al Khobar, Jeddah, Dubai, and Abu Dhabi, delivering cutting-edge cybersecurity solutions and services. Our comprehensive portfolio includes Advisory Services, Technical Assurance, Solution Deployment, Professional Services, and Managed Security Services, all designed to empower organizations with secure and intelligent digital environments. Our mission, "Delivering secure and intelligent digital services that empower organizations," underscores our commitment to excellence and innovation in the field of cybersecurity.

Role Overview

As a Trainee Administrative Assistant, you will play a pivotal role in supporting the Executive Office by ensuring seamless administrative operations. This position offers an excellent opportunity for fresh graduates to gain hands-on experience in a dynamic and fast-paced corporate environment. Your responsibilities will include managing schedules and coordinating meetings, preparing and organizing essential documents and reports, liaising with internal and external stakeholders, and following up on critical tasks and requests. By providing robust administrative support, you will contribute to the efficient functioning of the Executive Office, enabling leadership to focus on strategic initiatives that drive the company’s success.

Key Responsibilities

• Schedule and Meeting Management: Organize and maintain executive calendars, schedule meetings, and ensure all appointments are efficiently coordinated.
• Document Preparation and Organization: Draft, edit, and organize correspondence, reports, and presentations with meticulous attention to detail.
• Stakeholder Coordination: Act as a liaison between the Executive Office and internal departments as well as external partners, ensuring clear and timely communication.
• Task and Request Follow-Up: Monitor and follow up on pending tasks, requests, and action items to ensure timely completion and resolution.
• Administrative Support: Provide comprehensive administrative assistance to enhance the productivity and operational efficiency of the Executive Office.
• AI Tool Utilization: Leverage AI-powered tools to streamline administrative tasks, improve information organization, conduct research, and boost overall productivity.

Requirements and Qualifications

To excel in this role, candidates must meet the following criteria:

• A Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Fluency in both Arabic and English, with strong written and verbal communication skills.
• Exceptional organizational and coordination abilities to manage multiple tasks and priorities effectively.
• Proficiency in preparing and organizing documents, reports, and correspondence with a keen eye for detail.
• Strong problem-solving skills and the ability to work collaboratively across diverse teams and departments.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.
• Eligibility for the Tamheer Program, with a preference for fresh graduates.
• A proactive interest in utilizing AI tools to enhance administrative efficiency, information management, research, and overall productivity.

Why Join Us?

This trainee position offers a unique opportunity to launch your career in a leading cybersecurity company. You will gain invaluable experience, develop professional skills, and contribute to meaningful projects that support our mission of delivering secure and intelligent digital services. If you are a motivated fresh graduate eager to learn and grow in a supportive and innovative environment, we encourage you to apply and become part of our dynamic team.