Executive Assistant - Jeddah

Position Overview

Chalhoub Group, a leading luxury retail and distribution powerhouse in the Middle East, is seeking a highly organized and proactive Executive Assistant to support senior leadership in our Jeddah office. This role is ideal for a detail-oriented professional with exceptional communication skills and the ability to manage complex schedules in a fast-paced corporate environment. The successful candidate will serve as a trusted liaison between executives, internal teams, and external stakeholders, ensuring seamless operations and efficient decision-making.

Key Responsibilities

• Executive Support: Provide high-level administrative and operational support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements with precision and discretion.
• Communication Management: Act as the primary point of contact for internal and external communications, handling correspondence, emails, and phone inquiries with professionalism and confidentiality.
• Documentation & Reporting: Prepare and edit reports, presentations, and business documents to ensure accuracy and alignment with corporate standards. Maintain organized records and filing systems.
• Stakeholder Coordination: Facilitate cross-departmental collaboration by coordinating meetings, workshops, and events, ensuring alignment with business objectives and timelines.
• Operational Efficiency: Streamline administrative processes to enhance productivity, including managing expense reports, vendor communications, and office logistics.
• Cultural & Language Proficiency: Demonstrate fluency in both Arabic and English, with strong written and verbal communication skills to bridge cultural and linguistic gaps in a diverse corporate environment.

Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field. Relevant certifications in administration or executive support are advantageous.
• Experience: Minimum of 5 years of progressive experience as an Executive Assistant, preferably in a luxury retail, corporate, or multinational environment.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with enterprise resource planning (ERP) systems or CRM tools.
• Soft Skills: Exceptional organizational abilities, discretion, and the capacity to multitask in a high-pressure environment. Strong interpersonal skills with a customer-focused mindset.
• Adaptability: Ability to thrive in a dynamic setting, anticipate needs, and proactively address challenges with a solutions-oriented approach.

Why Join Chalhoub Group?

As a subsidiary of one of the region’s most prestigious conglomerates, Chalhoub Group offers a dynamic career platform in the luxury retail sector. Employees benefit from competitive compensation packages, comprehensive training programs, and opportunities for professional growth within a globally recognized organization. This role in Jeddah provides the chance to contribute to high-impact projects while working alongside industry leaders in a vibrant and culturally rich environment.

Application Process

Interested candidates are invited to submit their updated resume and a cover letter outlining their qualifications and alignment with the role’s requirements. Shortlisted applicants will undergo a structured interview process, including assessments to evaluate their administrative acumen and cultural fit within our organization.