Senior Document Controller

About the Role

JASARA PMC is seeking a highly motivated and detail-oriented Senior Document Controller to join our expanding team. In this critical position, you will play a pivotal role in ensuring the integrity, accessibility, and compliance of all project documentation. Your expertise will be instrumental in supporting cross-functional teams by maintaining organized, accurate, and up-to-date records essential for the successful execution of projects across various sectors.

Key Responsibilities

As a Senior Document Controller, your core responsibilities will encompass the following:

• Document Control Framework: Develop, implement, and enforce robust document control procedures and best practices to streamline documentation processes across projects.
• Document Lifecycle Management: Oversee the entire lifecycle of project documentation, including creation, revision, distribution, approval, and secure archiving, ensuring adherence to regulatory and company standards.
• Compliance and Standards: Ensure all documentation complies with industry-specific regulations, company policies, and international standards to mitigate risks and maintain operational excellence.
• Stakeholder Collaboration: Work closely with project managers, engineers, and other stakeholders to facilitate seamless access to critical documentation, fostering efficient decision-making and project execution.
• Quality Assurance: Conduct periodic audits and reviews of documentation to verify accuracy, completeness, and compliance, addressing discrepancies promptly and proactively.
• Training and Development: Provide comprehensive training and guidance to team members on document control systems, software tools, and best practices to enhance overall team proficiency.
• Reporting and Documentation Status: Generate and deliver regular reports on document status, highlighting key metrics, trends, and areas for improvement to relevant stakeholders and leadership teams.

Qualifications and Experience

To excel in this role, candidates must meet the following requirements:

• Education: A Bachelor’s degree in a relevant field such as Business Administration, Information Management, Engineering, or a related discipline is preferred.
• Professional Experience: Minimum of 8 years of hands-on experience in document control, with a strong background in the construction or engineering sectors.
• Technical Proficiency: In-depth knowledge and experience with document management software, such as SharePoint, Documentum, or similar platforms, along with proficiency in Microsoft Office Suite.
• Regulatory Knowledge: A thorough understanding of document control standards, including ISO 9001, ISO 19650, or other industry-specific frameworks, ensuring compliance and alignment with best practices.
• Core Competencies: Exceptional attention to detail, outstanding organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
• Soft Skills: Strong verbal and written communication skills, coupled with the ability to collaborate effectively with diverse teams and stakeholders.
• Adaptability: Demonstrated ability to thrive under pressure, meet tight deadlines, and adapt to evolving project requirements and industry standards.

If you are a dedicated professional with a passion for precision and a commitment to excellence in document control, we invite you to apply and contribute to the success of JASARA PMC’s projects.