Administrative Tender Officer

About Proger

Proger is a globally recognized leader in integrating Italian excellence in management, engineering, and security to deliver sustainable, large-scale multidisciplinary projects. With over seven decades of experience, Proger has established itself as Italy’s premier independent engineering firm and ranks among the top international companies in the sector, as recognized by Engineering News Record. The company plays a pivotal role in Italy’s infrastructure landscape, overseeing safety checks for over 7,000 motorway works and contributing to the design of the country’s most significant infrastructure initiatives. Proger’s expertise extends across national and international markets, where it drives urban, social, and healthcare development projects while spearheading the energy transition through the construction of renewable energy plants, hydrogen facilities, and energy storage systems.

Operating across Europe, Central Asia, Africa, and the Middle East, Proger employs hundreds of professionals who prioritize sensitivity to local contexts and social fabrics. The company is committed to fostering diversity, ensuring equal opportunities, and promoting gender equality in its recruitment processes. Proger’s selection criteria emphasize experience, skills, and competencies to attract and retain top talent.

Position Overview

The Administrative Tender Officer will oversee the comprehensive administrative management of international and local tender processes, ensuring the timely preparation, accuracy, and compliance of all submissions. This role is critical in supporting Proger’s Regional Headquarters’ International Tender Office throughout the pre-tender, tender, and post-tender phases. The successful candidate will collaborate with multidisciplinary teams to guarantee compliant bid preparation, effective document management, and successful submissions.

Key Responsibilities and Accountabilities

• Tender and Vendor Portal Management: Administer and maintain company registrations and bid submissions across vendor and tender portals, ensuring adherence to accuracy, compliance, and deadlines.
• Document Preparation and Review: Compile, prepare, and review all required administrative documentation, including corporate certificates, legal declarations, and pre-qualification questionnaires.
• Cross-Departmental Coordination: Liaise with Technical, Commercial, Finance, and Legal departments within Proger Regional Headquarters and Proger Saudi Arabia Branch to gather necessary inputs and ensure cohesive, compliant final submissions.
• Document Archiving and Compliance: Maintain a meticulous and up-to-date archive of submitted tenders, corporate credentials, past performance certificates, and contract awards.
• Tender Monitoring and Analysis: Track, review, and analyze local tender invitations to identify administrative requirements, submission deadlines, eligibility criteria, and bond conditions, ensuring timely and compliant bid preparation.
• Regulatory and Operational Oversight: Collaborate closely with the Proger Saudi Arabia Branch to manage administrative and regulatory records, ensuring their active status and providing continuous operational support on behalf of Proger Regional Headquarters.
• Additional Duties: Undertake any related activities consistent with the expertise required to complete assigned tasks.

Job Knowledge and Skills

The ideal candidate will possess a strong understanding of document processes within engineering consultancy and construction fields. Proficiency in navigating electronic procurement systems, vendor portals, and tender platforms—such as MEED, GLOBAL Data, SAP Ariba, and ETIMAD—is essential, along with advanced skills in standard Microsoft Office applications. The role demands meticulous attention to detail, exceptional organizational abilities, and the capacity to work effectively within a dynamic, multicultural team.