Executive Assistant

Join Our Team as an Executive Assistant in Jeddah

We are currently seeking a highly motivated and detail-oriented Executive Assistant to provide exceptional administrative and logistical support to our Director. This pivotal role is designed for an organized, proactive professional who thrives in a fast-paced environment and is committed to ensuring the smooth and efficient operation of executive-level responsibilities. As a trusted partner to the Director, you will play a crucial role in enabling strategic decision-making and fostering client success within our dynamic creative and digital transformation agency.

Key Responsibilities

In this critical position, your responsibilities will encompass a wide range of high-level administrative and operational tasks, including:

• Executive Support & Workflow Optimization: Deliver comprehensive administrative assistance to the Director, proactively anticipating needs and streamlining daily workflows to enhance productivity and operational efficiency.
• Calendar & Meeting Management: Expertly manage complex executive calendars, schedule high-stakes meetings involving multiple stakeholders, and coordinate detailed daily itineraries with precision and adaptability.
• Travel Coordination & Logistics: Plan and execute intricate domestic and international travel arrangements, demonstrating exceptional flexibility and problem-solving skills to accommodate last-minute changes and urgent requests.
• On-Ground Executive Support: Accompany the Director on business trips to oversee on-site logistics, manage real-time scheduling, and address immediate administrative and operational requirements with professionalism and efficiency.
• Communication Management: Serve as the primary gatekeeper and liaison, expertly filtering and prioritizing communications between the Director, internal departments, and high-profile external clients to ensure seamless information flow.
• Administrative Oversight for Creative Projects: Provide essential administrative support for in-house production and creative initiatives, meticulously maintaining all documentation, schedules, and logistical details to support project execution.
• Document & Correspondence Management: Draft, review, and organize confidential correspondence, internal communications, executive reports, and presentations, ensuring accuracy, professionalism, and adherence to corporate standards.
• Financial & Record-Keeping Duties: Oversee expense reporting, maintain meticulous document archiving, and execute ad-hoc administrative projects to support the agency’s operational excellence.

Required Qualifications

To excel in this role, you must meet the following criteria:

• Professional Experience: A minimum of 3–5 years of demonstrated experience as an Executive Assistant, Personal Assistant, or Senior Secretary, ideally within a corporate, marketing agency, or high-paced business environment.
• Travel Flexibility: Absolute willingness and availability to travel domestically and internationally on short notice, with the ability to adapt to evolving schedules and logistical demands.
• Organizational Excellence: Exceptional organizational, multitasking, and time-management skills, coupled with an acute attention to detail and a commitment to maintaining high standards of accuracy.
• Professional Integrity: A high degree of professionalism, unwavering integrity, and the discretion to handle highly confidential corporate information with the utmost confidentiality and care.
• Technical Proficiency: Advanced proficiency in modern administrative tools, including Microsoft Office Suite, Google Workspace, and specialized travel management platforms.
• Bilingual Communication: Excellent bilingual communication skills in both Arabic and English, with a strong command of professional business writing and verbal correspondence.
• Market Knowledge: A solid understanding of the Saudi market’s corporate etiquette and business landscape, enabling you to navigate professional interactions with cultural awareness and confidence.

Role Clarification

It is important to note that this position is strictly an executive administrative and personal support role. While the agency operates within the creative and production sectors, your responsibilities will be entirely focused on high-level secretarial duties, complex logistical coordination, and dedicated business travel support. This role does not involve technical film production, on-set direction, or camera work.

If you are a proactive, detail-oriented professional seeking a challenging and rewarding opportunity in a fast-paced corporate environment, we encourage you to apply. Join us in driving excellence and supporting leadership in one of the region’s most innovative agencies.