File Clerk (Remote)

Remote File Clerk

As a Remote File Clerk, you will play a pivotal role in maintaining accurate, organized, and compliant digital and scanned records across multiple teams. Your primary responsibility will be to receive, validate, classify, and maintain files while ensuring speed, accuracy, and confidentiality.

• Intake & Indexing: Receive files from various sources, confirm document completeness, and index each record using standard metadata.
• Document Organization: Apply standardized naming conventions and folder structures, convert formats as needed, and maintain controlled libraries.
• Quality Control: Perform daily spot checks, flag exceptions, maintain error logs, and contribute to process improvements.
• Records Governance & Compliance: Handle sensitive records with strict access controls, follow retention schedules, and support audits.
• Collaboration & Communication: Coordinate with various teams, provide status updates, and address any issues found during processing.

You will be proficient in using cloud storage, document tools, spreadsheets, ticketing systems, e-signature platforms, and basic office productivity tools. Success will be measured by accuracy rate, turnaround time, backlog size, audit retrieval speed, compliance adherence, and other relevant metrics.

We seek candidates with experience in records management, admin support, or document control, along with strong attention to detail, confidentiality skills, and basic computer proficiency.