Executive Assistant - Riyadh or Dammam, Saudi Arabia

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior leadership in either Riyadh or Dammam, Saudi Arabia. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and maintaining high standards of professionalism within a dynamic corporate environment. The ideal candidate will possess strong interpersonal skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements to ensure seamless operations.
• Communication Management: Act as a liaison between executives and internal or external stakeholders, handling correspondence, emails, and phone calls with discretion and professionalism.
• Documentation & Reporting: Prepare and edit high-level documents, reports, and presentations, ensuring accuracy, consistency, and adherence to corporate branding guidelines.
• Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to drive accountability and efficiency.
• Project Assistance: Support executives in managing special projects, conducting research, and compiling data to inform strategic decision-making.
• Office Administration: Oversee office operations, including managing supplies, coordinating with vendors, and ensuring compliance with company policies and procedures.
• Confidentiality & Discretion: Maintain strict confidentiality regarding sensitive information and exercise sound judgment in handling executive communications and affairs.

Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field. Equivalent professional experience may be considered.
• Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or multinational environment.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with enterprise resource planning (ERP) systems or CRM tools.
• Organizational Skills: Exceptional time management, prioritization, and multitasking abilities, with a keen eye for detail and accuracy.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Cultural Awareness: Sensitivity to cultural nuances and the ability to navigate diverse business environments with professionalism and adaptability.
• Language Proficiency: Fluency in English is required; proficiency in Arabic is a strong advantage.

Work Environment & Benefits

This position is based in either Riyadh or Dammam, Saudi Arabia, offering a competitive salary, comprehensive benefits package, and opportunities for professional growth within a leading organization. The role involves a hybrid work model, combining in-office presence with flexible remote work options to accommodate business needs and personal commitments.

Why Join Us?

We are committed to fostering a collaborative and inclusive workplace where excellence is recognized and rewarded. As an Executive Assistant, you will play a critical role in shaping the success of our leadership team while enjoying a dynamic and supportive work environment. If you are a detail-oriented professional with a passion for administrative excellence, we invite you to apply and become an integral part of our organization.