Site Administrator

Site Administrator Role Overview

Subsea 7 is seeking a highly organized and proactive Site Administrator to join our team in Al Khobar. This critical role serves as the backbone of our operational site, ensuring seamless administrative support, efficient coordination, and adherence to company policies and procedures. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a keen attention to detail to thrive in this dynamic and fast-paced environment.

Key Responsibilities

The Site Administrator will play a pivotal role in maintaining the smooth functioning of our site operations. The primary responsibilities include:

• Administrative Support: Provide comprehensive administrative support to site management and teams, including managing correspondence, preparing reports, and maintaining accurate records. Ensure all documentation is up-to-date, organized, and readily accessible for internal and external stakeholders.
• Coordination and Logistics: Facilitate effective communication and coordination between departments, contractors, and external partners. Manage site logistics, including scheduling meetings, arranging travel, and coordinating with vendors to ensure operational efficiency.
• Compliance and Documentation: Ensure compliance with company policies, industry regulations, and local laws. Oversee the preparation, review, and distribution of essential documentation, such as permits, contracts, and safety protocols. Maintain meticulous records to support audits and regulatory inspections.
• Site Operations Assistance: Assist in the planning and execution of site activities, including site meetings, inspections, and project milestones. Collaborate with project teams to ensure all administrative tasks are aligned with project timelines and objectives.
• Stakeholder Engagement: Act as a liaison between site personnel, management, and external stakeholders. Foster strong professional relationships to enhance collaboration and ensure alignment with company goals and values.
• Resource Management: Oversee the allocation and utilization of site resources, including office supplies, equipment, and facilities. Implement cost-effective strategies to optimize resource management while maintaining high standards of service.
• Health, Safety, and Environment (HSE): Promote a culture of safety and environmental responsibility by ensuring adherence to HSE policies and procedures. Assist in the implementation of safety initiatives and provide support during HSE audits and inspections.

Qualifications and Skills

To excel in this role, candidates must meet the following qualifications and possess the following skills:

• Education: Bachelor’s degree in Business Administration, Management, or a related field. Alternatively, a combination of relevant education and experience may be considered.
• Experience: Minimum of 5 years of progressive administrative experience, preferably in a corporate or industrial environment. Experience in the oil and gas, marine, or subsea sector is highly desirable.
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and enterprise resource planning (ERP) systems. Familiarity with project management software and document control systems is a plus.
• Communication Skills: Excellent verbal and written communication skills in English. Proficiency in Arabic is advantageous but not mandatory. Ability to interact professionally with stakeholders at all levels.
• Organizational Abilities: Exceptional organizational and time-management skills with the ability to prioritize tasks effectively in a high-pressure environment. Attention to detail and accuracy are essential.
• Problem-Solving: Demonstrated ability to identify issues, propose solutions, and implement corrective actions. A proactive approach to problem-solving is critical for success in this role.
• Interpersonal Skills: Strong interpersonal skills with the ability to build rapport and collaborate effectively with diverse teams. A customer-service-oriented mindset is essential for supporting both internal and external stakeholders.

Why Join Subsea 7?

Subsea 7 is a global leader in the subsea engineering and construction industry, delivering innovative solutions to the oil and gas sector. By joining our team, you will have the opportunity to work on cutting-edge projects, collaborate with industry experts, and contribute to the advancement of subsea technology. We offer a competitive compensation package, comprehensive benefits, and a supportive work environment that fosters professional growth and development.

As a Site Administrator in Al Khobar, you will be an integral part of our mission to drive operational excellence and deliver exceptional results. If you are a detail-oriented professional with a passion for administrative excellence, we encourage you to apply and become a valued member of our team.