Executive Assistant

About the Role

We are partnering with a globally recognized pharmaceutical leader to recruit an Executive Assistant to deliver exceptional administrative and executive support to senior leadership. This pivotal position is based in Riyadh, Kingdom of Saudi Arabia, and offers a unique opportunity to contribute to the strategic operations of a dynamic organization within the healthcare sector.

Key Responsibilities

• Executive Support: Provide high-level administrative and executive assistance to senior management, ensuring seamless day-to-day operations and alignment with organizational objectives.
• Calendar Management: Oversee complex calendars, appointments, meetings, and business commitments with precision, ensuring optimal scheduling and minimal conflicts.
• Meeting Coordination: Organize internal and external meetings, including the preparation of agendas, presentations, and meeting materials to facilitate productive discussions and decision-making.
• Travel Arrangements: Plan and coordinate domestic and international travel logistics, encompassing flights, accommodation, transportation, and itineraries, while adhering to budgetary and time constraints.
• Documentation & Correspondence: Prepare, review, and manage correspondence, reports, presentations, and other confidential documents with the highest level of accuracy and professionalism.
• Stakeholder Liaison: Serve as a primary point of contact between the executive, internal teams, clients, partners, and external stakeholders, fostering strong relationships and facilitating effective communication.

Qualifications & Experience

• Education: A Bachelor’s degree in Business Administration, Management, or a related field is preferred, though equivalent professional experience will be considered.
• Professional Background: Minimum of three years of experience in an Executive Assistant, Personal Assistant, Executive Secretary, or similar senior administrative role, with a proven track record of supporting high-level executives.
• Industry Experience: Prior experience providing support to C-level executives or senior leadership within the pharmaceutical, healthcare, or corporate sectors is highly advantageous.
• Core Competencies: Exceptional organizational and time-management skills, coupled with the ability to prioritize tasks effectively in a fast-paced environment.

Eligibility

This position is exclusively open to Saudi nationals, in accordance with the Kingdom of Saudi Arabia’s Saudization (Nitaqat) requirements. We are committed to fostering a diverse and inclusive workplace while ensuring compliance with local labor regulations.