Document Controller (Saudi National)

Position Overview

Parsons, a global leader in engineering and project delivery, is seeking a highly skilled and detail-oriented Document Controller (Saudi National) to join our dynamic team. In this pivotal role, you will play a critical part in ensuring the seamless management, control, and distribution of all project and organizational documents, driving operational efficiency and regulatory compliance. Guided by our commitment to innovation, agility, and professional growth, you will thrive in an environment that values your expertise and empowers you to redefine what’s possible in document management.

Key Responsibilities

The Document Controller will serve as the backbone of our document control processes, overseeing the lifecycle of critical project documentation from receipt to archival. Your responsibilities will include:

• Document Management & Control:
  • Develop, implement, and maintain robust document control procedures, numbering systems, and filing structures to ensure consistency and traceability.
  • Receive, log, track, and distribute incoming and outgoing documents, including drawings, specifications, reports, submittals, RFIs, contracts, and correspondence.
  • Verify that only current, approved versions of documents are in circulation while clearly identifying and archiving superseded versions.
  • Maintain meticulous electronic and physical document registers, ensuring accurate metadata, revision history, and real-time status updates.
  • Manage document transmittals to and from clients, consultants, contractors, vendors, and internal teams to facilitate seamless collaboration.
• System Administration:
  • Administer and optimize Electronic Document Management Systems (EDMS) or Common Data Environments (CDE), such as Aconex or SharePoint, to align with project and client requirements.
  • Configure project folders, permissions, workflows, and templates to enhance accessibility and streamline document workflows.
  • Provide technical support to users, including access management, uploads, downloads, searches, and troubleshooting.
  • Conduct regular audits of the EDMS to uphold data integrity, consistency, and compliance with industry standards and regulatory frameworks.
• Quality, Compliance & Standards:
  • Ensure strict adherence to company document control procedures, quality management systems, and client-specific requirements.
  • Perform comprehensive checks on documents for completeness, correct formatting, naming conventions, revision control, and required approvals prior to issuance.
  • Support ISO certification and other compliance initiatives by maintaining accurate document records, logs, and audit trails.
  • Assist in preparing documentation for audits, inspections, and management reviews to demonstrate compliance and operational excellence.
• Coordination & Communication:
  • Act as a liaison between internal departments and external stakeholders to coordinate document flow, ensuring timely reviews and responses.
  • Monitor and follow up on outstanding reviews, approvals, and actions tied to documents to prevent delays.
  • Generate and deliver regular reports on document status, overdue items, and key performance metrics to project management.
  • Provide expert support to project teams by facilitating document retrieval, search requests, and information queries.
• Archiving & Closeout:
  • Organize and maintain document archives for both active and closed projects in accordance with established retention policies.
  • Prepare comprehensive handover documentation packages for clients, including final approved drawings, manuals, certificates, and records.
  • Ensure all as-built and final documents are accurately labeled, indexed, and stored for long-term reference and accessibility.

Qualifications & Skills

To excel in this role, you will bring the following qualifications and competencies:

• A bachelor’s degree or high school diploma (or equivalent) in administration, records management, or a related field is preferred.
• Minimum of 6 years of hands-on experience in document control, records management, or administrative support, with a strong preference for roles in engineering, construction, oil & gas, utilities, or similar project-driven environments.
• Proven experience working with Electronic Document Management Systems (EDMS) or Common Data Environments (CDE).
• Exceptional attention to detail, accuracy, and organizational skills to manage large volumes of documents efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to leverage these tools for data management and reporting.
• Strong written and verbal communication skills, enabling clear and effective collaboration with stakeholders at all levels.
• Demonstrated ability to prioritize tasks, meet deadlines, and work under pressure in a fast-paced environment.

Why Join Parsons?

At Parsons, we foster a culture of innovation, agility, and professional growth, where your contributions are valued and your potential is limitless. As a Document Controller, you will have the opportunity to work on high-impact projects, collaborate with exceptional talent, and advance your career in a dynamic and supportive environment. We offer competitive compensation, comprehensive benefits, and a commitment to your long-term success.

If you are a detail-oriented professional with a passion for document management and a drive to excel, we invite you to apply and become a part of our visionary team at Parsons.