Document Controller

Document Controller – Infrastructure & Legacy Development for Expo 2030 Riyadh

Join Bechtel, a global leader in delivering transformative infrastructure projects since 1898, as we shape the future of Expo 2030 Riyadh—a landmark event set to redefine sustainable urban development. With a legacy of over 25,000 projects across 160 countries, we align our expertise in engineering, construction, and operations to create lasting impact. As part of our Infrastructure team, you’ll play a pivotal role in managing the document control framework for this groundbreaking 6 km² masterplan, ensuring seamless collaboration between Bechtel, Expo 2030 Riyadh Company (ERC), and global stakeholders.

Expo 2030 Riyadh, themed *“Foresight for Tomorrow,”* will unite nations, organizations, and innovators to drive sustainable development, technological advancement, and community resilience. Beyond the six-month event, the site will evolve into a mixed-use legacy development, integrating cutting-edge sustainability practices—from urban afforestation to renewable energy systems. Your work will underpin this vision, ensuring compliance, efficiency, and transparency across all project phases.

Key Responsibilities

As the **Document Controller**, you will serve as the backbone of our document management system, ensuring critical project information is accurately controlled, distributed, and preserved. Reporting directly to the Project Document Manager, your role is instrumental in maintaining operational excellence and supporting the project team’s objectives. Key responsibilities include:

• Document Lifecycle Management: Leverage Bechtel’s Enterprise Content Management System (ECMS) to register, classify, distribute, and archive project documents with precision. Ensure version control, accessibility, and compliance with international standards.
• Stakeholder Collaboration: Act as a bridge between the project team, ERC, and field personnel, facilitating clear communication to align on quality, timelines, and budgetary goals. Represent Bechtel in supplier kickoff meetings and external reviews.
• Quality Assurance & Compliance: Support rigorous audits—including internal technical reviews, client evaluations, and external assessments—to uphold project integrity and regulatory adherence.
• Technical Training & Innovation: Provide hands-on training to project teams on advanced document management tools (e.g., Aconex) and emerging technologies. Stay ahead of industry trends to optimize workflows and tool integration.
• Administrative Excellence: Prepare routine reports, maintain office systems, and assist with general administrative tasks to ensure operational fluidity. Operate standard equipment (copiers, automation tools) with proficiency.
• Proactive Problem-Solving: Anticipate document-related challenges and propose solutions to enhance efficiency, reduce risks, and support project milestones.

Why This Role Matters

Your expertise will directly contribute to the success of Expo 2030 Riyadh—a project that transcends its six-month duration to leave a legacy of innovation and sustainability. By mastering document control, you’ll enable Bechtel’s teams to deliver on time, within budget, and with uncompromising quality, while fostering a culture of collaboration and excellence.

Qualifications & Experience

We are seeking a detail-oriented professional with a proven track record in document management and control, equipped to thrive in a fast-paced, international project environment. Ideal candidates will meet the following criteria:

• 5+ Years of Relevant Experience: Minimum of five years in document management or control, with at least three years of experience gained within the past three years. Demonstrated success in managing large-scale projects, preferably in infrastructure, construction, or engineering sectors.
• Technical Proficiency: Intermediate to advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word) and experience with enterprise document management systems (e.g., Aconex, SharePoint). Familiarity with project-specific software and automation tools is a plus.
• Analytical & Organizational Skills: Ability to interpret complex documentation, maintain meticulous records, and prioritize tasks in a high-stakes environment. Strong attention to detail and adaptability to evolving project needs.
• Communication & Leadership: Exceptional written and verbal communication skills to liaise with diverse stakeholders, including clients, vendors, and cross-functional teams. Experience in training or mentoring colleagues on technical processes.
• Global Mindset: Willingness to relocate to Riyadh, Saudi Arabia, and embrace a collaborative, multicultural work environment. Fluency in English is required; additional language skills are advantageous.

Bechtel offers a dynamic, purpose-driven workplace where your contributions will shape the future of global infrastructure. If you are passionate about excellence, innovation, and leaving a positive legacy, we invite you to apply and be part of our extraordinary teams.